Overview
A detail-oriented Accounts Payable Clerk is needed to support a grant-funded initiative aimed at expanding access to youth enrichment programs. This role will manage increased program activity supporting tens of thousands of students through partnerships with schools, after-school programs, and community organizations. The position suits candidates experienced in high-volume accounts payable environments, especially within nonprofit or grant-based settings.
Responsibilities
- Prepare, review, and process vendor invoices for goods and services accurately and timely
- Match invoices to purchase orders or contracts and verify approvals
- Ensure accurate general ledger coding and maintain documentation for transactions
- Maintain vendor records including EFT details, W-9s, and 1099 information
- Enter invoices into accounting systems and process payments via checks and ACH
- Assist with check runs, ACH processing, and positive pay uploads
- Research and resolve discrepancies, missing approvals, or invoice issues
- Perform monthly and quarterly reconciliations for accounts payable and employee advances
- Record journal entries including accruals and reclassifications such as credit card expenses
- Track vendor contract spending and ensure timely invoicing
- Support internal teams and vendors with payment inquiries
- Monitor invoice activity to ensure proper expense recognition and reporting
- Assist with process improvements and accounting modernization efforts
- Handle incoming mail and resolve returned payments
Requirements
- 2–5 years of hands-on accounts payable experience
- Associate’s or Bachelor’s degree in Finance, Accounting, or related field
- Strong proficiency in Microsoft Excel (pivot tables, VLOOKUPs, intermediate formulas)
- Experience in high-volume AP environments (minimum 10+ invoices per day)
- Strong attention to detail and organizational skills
- Ability to identify discrepancies and resolve issues independently
- Excellent communication skills with internal teams and external vendors
- Proven reliability and ability to work in a structured, fast-paced environment
Preferred Qualifications
- Experience in nonprofit or grant-based accounting environments
- Familiarity with Financial Edge or similar accounting systems
- Experience tracking restricted funds or contract-based spending
- Background supporting large-scale community or social service programs
Compensation & Benefits
- Pay rate: $25.00 per hour
- Eligibility for benefits may depend on job classification and length of employment
- Potential benefits include medical, dental, and vision coverage
- Critical illness, accident, and hospital insurance
- 401(k) retirement plan with pre-tax and Roth post-tax contributions
- Voluntary life and AD&D insurance for employees and dependents
- Short and long-term disability coverage
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Paid time off including vacation and sick leave
Location
- This is a contract-to-hire position based in Detroit, MI
- The role is fully remote
Additional Information
- The position supports a large-scale community program impacting up to 50,000 students
- The work environment is collaborative and mission-focused, supporting education and youth development
- Application deadline is June 16, 2026
The employer is an equal opportunity organization and considers all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.