Part Time Accounts Payable Clerk

Overview

This role is for an Accounts Payable (AP) Clerk supporting a non-profit organization. The position involves preparing, recording, verifying, and paying vendor invoices for goods and services in a timely manner. The AP Clerk will also assist in modernizing accounting functions to improve departmental efficiency.

Responsibilities

• Learn the organization's department and account structure to prepare payment cover sheets, including matching approved purchase orders or contracts to invoices.
• Document account codes to ensure accurate General Ledger (GL) recording.
• Verify invoices are properly approved and follow up on missing approvals or discrepancies.
• Maintain accurate vendor information, including EFT details, addresses, W-9 forms, and other required 1099 information; contact vendors for updates as needed.
• Enter invoices into the Financial Edge software system.
• Process check runs and ACH payments, including entering ACH and positive pay information into the online banking system.
• Triage mail to appropriate parties and review/resolve returned checks.
• Perform monthly and quarterly reconciliation of Accounts Payable and Employee Advances accounts.
• Prepare monthly journal entries to reclassify expenses from American Express statements for cardholders.
• Prepare monthly journal entries for accrual of invoices for expenses from the prior month after invoice posting cut-off.
• Track spend downs for vendors with contracts.
• Communicate with staff and vendors regarding accounts payable transactions and expense reports.
• Track vendors and partners paid on a monthly, quarterly, and annual basis to ensure invoices are submitted and approved; follow up as needed.
• Ensure invoices are recorded in the appropriate period for proper expense recognition.
• Research and respond to payment and invoice inquiries from internal and external partners.
• Support other departments with various short-term projects as needed.

Requirements

• Minimum of 2 years of recent Accounts Payable experience.
• Proficiency in Excel, including Pivot Tables and V-Lookup functions.

Experience Level

Intermediate

Job Type & Location

• Contract to Hire
• Fully remote
• Based out of Detroit, MI

Compensation & Benefits

• Pay rate: $25.00 per hour
• Eligibility for benefits may depend on job classification and length of employment. Potential benefits include:
  • Medical, dental, and vision insurance
  • Critical illness, accident, and hospital insurance
  • 401(k) retirement plan with pre-tax and Roth post-tax contributions
  • Voluntary life and AD&D insurance for employee and dependents
  • Short and long-term disability insurance
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Paid time off including vacation and sick leave

Application Deadline

This position is anticipated to close on June 9, 2026.

Equal Opportunity

The employer is an equal opportunity organization and considers all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

Additional Notes

• For positions located in San Francisco, qualified applicants with arrest and conviction records will be considered in compliance with the San Francisco Fair Chance Ordinance.
• In Massachusetts, lie detector tests are not required or administered as a condition of employment.
• Artificial Intelligence (AI) tools may be used to support parts of the hiring process, including sourcing, screening, and evaluating candidates. Final hiring decisions are made by the hiring team.