Payroll Administrator (100% Remote)

Overview

The organization is seeking a Payroll Administrator to manage accurate, timely multi-state payroll administration. This role supports employees and managers on payroll-related matters and requires strong attention to detail, confidentiality, analytical ability, and knowledge of applicable federal, state, and local payroll requirements.

Responsibilities

• Serve as a subject matter expert and resource on payroll processing and related topics for employees, managers, and team members.
• Process, audit, analyze, and review biweekly timekeeping, payroll, and benefit deductions to ensure accuracy and compliance.
• Identify, coordinate, and support the setup and maintenance of new state and local payroll tax jurisdictions in Dayforce.
• Review payroll results and perform payroll reconciliations to identify and resolve discrepancies prior to payroll finalization.
• Coordinate payroll funding activities and verify payroll amounts and related funding requirements.
• Process regular, manual, and off-cycle payrolls as needed.
• Ensure accurate and timely processing of new hires, terminations, employee status changes, compensation changes, benefit changes, and other payroll-related updates.
• Administer payroll deductions and legally required withholdings, including wage garnishments, child support orders, tax levies, and other applicable deductions.
• Prepare, review, and file federal, state, and local payroll tax returns, reports, and year-end filings, including W-2 processing.
• Research and respond to payroll tax notices and agency inquiries, coordinating follow-up and resolution.
• Assist with payroll tax amendments, corrections, and other adjustments as needed.
• Compile payroll and tax reports for internal and external purposes and submit reports as required.
• Maintain accurate and confidential employee payroll records in Dayforce and ensure appropriate documentation of payroll changes.
• Conduct payroll audits and reviews to verify the accuracy, completeness, and compliance of payroll transactions and records.
• Provide guidance to management and employees regarding payroll policies, procedures, and applicable payroll requirements; escalate complex compliance matters as appropriate.
• Maintain and update payroll policies, procedures, process documentation, and related reference materials.
• Support payroll calendar management and ensure payroll activities are completed accurately and within established deadlines.
• Respond to employee and management inquiries, complaints, and payroll issues in a timely and professional manner.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required; bachelor’s degree in accounting, finance, business, human resources, or related field preferred.
• Minimum of five (5) years of progressively responsible payroll experience, including multi-state payroll administration.
• Experience researching and resolving payroll and timekeeping discrepancies using analysis of timecard, payroll, and employee data, in collaboration with managers and employees.
• Working knowledge of applicable federal, state, and local payroll laws, regulations, and tax requirements, including wage garnishments, child support orders, tax levies, and other legally required deductions.
• Experience with payroll tax reporting, reconciliations, year-end processing, and related compliance activities.
• Experience maintaining accurate employee payroll records and processing employee status, compensation, benefit, and other payroll-related changes.
• Experience with payroll audits, reporting, and reconciliation processes.
• Strong analytical and problem-solving skills, including the ability to investigate discrepancies, identify root causes, determine appropriate solutions, and exercise sound judgment.
• Ability to work independently, prioritize competing deadlines, and manage multiple responsibilities in a fast-paced, changing environment.
• Strong customer service, interpersonal, written, and verbal communication skills, with the ability to explain payroll policies and procedures clearly.
• Demonstrated discretion and ability to maintain confidentiality when handling sensitive employee, payroll, and financial information.
• Strong organizational and time-management skills with consistent focus on accuracy, follow-through, and meeting payroll deadlines.
• Ability to guide and support others through collaboration, including assisting teammates and contributing to shared processes.
• Proficiency in Microsoft Office Suite, particularly Excel (including PivotTables) and Word (creation and use of templates).
• Proficiency with modern communication and collaboration tools for virtual teams, such as Microsoft Teams and Slack.
• Willingness and ability to work flexible hours as needed to support payroll deadlines and business requirements.

Preferred Qualifications

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
• Experience with Dayforce Human Capital Management (HCM) system.

Compensation & Benefits

• $32.00 to $40.00/hr
• Final compensation will be based on the candidate’s qualifications, experience, and business needs, determined by competitive market analysis and internal equity considerations.
• Comprehensive benefits program (details available through the organization’s careers information).

Location

• 100% Remote (work environment is at home).

Additional Information

• This role is intended to be performed with reasonable accommodations provided to qualified individuals with documented disabilities, unless doing so would impose an undue hardship.
• Physical demands (extended periods):
  • Sitting, standing, and walking (95–100%)
  • Keyboarding (70–90%)
  • Viewing computer monitor, tablet, and cell phone requiring close vision (70–90%)
• Equal Opportunity Employer. Employment decisions are based on business needs, job requirements, and individual qualifications, without regard to protected characteristics.
• Work authorization: The organization does not offer sponsorship for work authorization. Candidates must be authorized to work for any employer in the US without a current or future need for Visa sponsorship.

Disclaimer

This description outlines the general nature and level of work performed. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required.