Payroll Administrator 3

Overview

This role involves managing the payroll process end-to-end, with payroll processing in Workday required.

The position supports internal management financial reporting, including cost accounting (allocating and analyzing direct and indirect costs, actual vs. budgeted cost variance analysis) and budget accounting (developing and monitoring annual revenue/expense budgets to control funds and measure operating results).

Responsibilities

• Independently prepare and process exempt/non-exempt (biweekly) multi-state payroll using Workday and OSV.
• Reconcile payroll from period to period.
• Calculate and review prorated wages and deductions when necessary (e.g., new hires, terminations, status changes).
• Ensure tax and payroll deduction withholdings are accurate, including understanding of reciprocity rules.
• Use Workday retros and support their processing.
• Maintain payroll records in compliance with SOX.
• Troubleshoot and resolve payroll-related issues, including tax adjustments for prior pay periods and years, with minimal direction.
• Address employee inquiries promptly (including tax and W-2 related questions) through the ticketing system, while resolving tickets within 24 to 48 hours in line with SLA guidelines.
• Stay current on payroll and benefits legislation to ensure organizational compliance.
• Independently manage all types of tax notices in collaboration with OSV, ensuring timely handling and state and local registrations without delays.
• Demonstrate basic understanding of local tax requirements and termination laws across various states.
• Assist with ad hoc management requests/projects as needed, including year-end and W-2.

Supervisory Responsibilities

• None (no formal supervisory responsibilities).

Minimum Required Qualifications

• High School Diploma AND
• Five (5) years of payroll experience INCLUDING
• Three (3) years of Workday payroll experience OR
• Equivalent combination of education and experience
• Ability to clear required background check

Other Required Qualifications

• Familiarity with payroll processes, policies, and best practices.
• Experience using ticketing systems (e.g., Fresh service, Zendesk).
• Proven ability to prioritize and re-prioritize effectively as business needs evolve.
• Experience collaborating with a diverse group of stakeholders.
• Strong interpersonal skills and ability to interact with all levels of the organization while delivering excellent customer service.
• Problem-solving and judgment skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Demonstrated commitment to the development and growth of team members.
• Advanced interpersonal skills and a flexible, business-partner mindset.
• Strong time management and task management skills.
• Ability to handle sensitive and confidential information with discretion.
• Willingness to learn and take on new assignments.
• Proficiency in Microsoft Office, particularly Excel.
• Availability to work in the Eastern Time Zone and to work overtime as approved and needed, primarily on payroll days or other key occasions only.

Preferred Qualifications

• Associate or bachelor’s degree in accounting, Finance or related field and (5) year of related experience and/or training

Compensation & Benefits

• Anticipated hourly range: $22.63 - $32.62 per hour.
• The upper end of this range is not likely to be offered; compensation can vary based on factors including geographic location, experience, training, education, and local market conditions.
• Eligible employees may receive a bonus.
• Benefits may include health benefits, retirement contributions, and paid time off for eligible employees.

Location

• Virtual position.
• Open to residents of the 50 states and D.C.

Additional Information

• This position is “at-will,” governed by the law of the state where the employee works.
• No certificates or licenses are required.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.
• Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities.