Payroll Administrator

Overview

Full-time remote position (U.S. only). This role involves performing a wide variety of record-keeping and payroll-processing activities while ensuring accuracy and compliance with applicable state and federal wage and hour laws.

Responsibilities

• Prepare and process biweekly payroll for over 6,000 exempt and non-exempt multi-state employees.
• Process in-house payroll, including analyzing, preparing, and submitting payroll data for new and current employees; benefit deductions; tax withholdings; and garnishments.
• Administer and evaluate time sheets; help managers resolve time sheet discrepancies.
• Prepare and process special payments and off-cycle payrolls.
• Respond timely to employee inquiries.
• Maintain accurate payroll records related to garnishments, tax levies, and bankruptcy cases.
• Coordinate with distribution to ensure timely printing and delivery of agency and payroll checks.
• Partner with accounting and tax teams on reconciliation of payroll accounts.
• Process year-end reports, including W-2 and W-2c.
• Conduct regular payroll audits and reconciliations to ensure integrity of the payroll database.
• Support special projects.
• Document and update desk procedures.
• Serve as a liaison regarding employee changes and other payroll-related matters with Benefits, Human Resources, and Finance to streamline processes.

Education and Experience

• Minimum 3 years’ experience processing multi-state payroll.
• Bachelor’s degree in Business or related field preferred.
• Experience processing bi-weekly payrolls with more than 5,000 employees required.
• Prior experience with Paylocity HR & Payroll, and Time & Labor is a plus.
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent problem-solving skills and a high level of attention to detail and accuracy.
• Intermediate experience with Microsoft Office—especially Excel—required.
• Strong written and verbal communication skills.
• Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment.

Physical Requirements

• Ability to sit for extended periods (typically 7–8 hours per day).
• Ability to operate a computer and phone systems; ability to type.
• Ability to use multiple software programs and handle inquiries simultaneously.

Location

Fully Remote (U.S. Only). Work may be performed from home or a location of record within the U.S. You must be available five days per week during designated work hours. The work arrangement may change based on business needs and individual performance, including adjustments to on-site requirements or schedule expectations.

Compensation & Benefits

• Base pay range: $46,400 - $58,000/yr
• Base pay offered may vary depending on job-related knowledge, skills, and experience.
• Full range of benefits is available.

Equal Opportunity

An equal-opportunity employer committed to full inclusion of all individuals. Reasonable accommodations are available for applicants and employees with disabilities as required by applicable law.