Payroll Administrator

Overview

This Payroll Administrator role supports accurate and timely multi-state payroll processing for employees across the United States. The position is fully remote and non-exempt, reporting to the Payroll Manager.

Responsibilities

• Process full-cycle, bi-weekly, multi-state payroll, ensuring accuracy, timeliness, and compliance with company policies and applicable federal, state, and local requirements.
• Review payroll data and employee changes in Paycom, including new hires, terminations, rate changes, status changes, deductions, and other personnel actions.
• Process off-cycle and special payments, including final pay, manual checks, ACH payments, and rapid card payments.
• Provide timely payroll support to employees and managers regarding payroll-related topics.
• Maintain accurate payroll documentation and recordkeeping.
• Research payroll payment issues (including direct deposit returns) and coordinate payment reissuance or other required follow-up.
• Monitor and manage the shared Payroll team inbox, respond to requests as appropriate, and route inquiries to the appropriate owner.
• Assist with year-end payroll activities, including W-2 processing, reconciliation, audits, corrections, and employee inquiries.
• Provide backup support to the Payroll team and participate in payroll projects, process improvements, audits, and system-related initiatives.
• Prepare and distribute ad hoc, recurring, and compliance-related payroll reports as needed.
• Perform other related duties or projects as assigned.

Requirements

• Working knowledge of payroll administration, timekeeping, payroll earnings/deductions, and employee record maintenance.
• Intermediate to advanced Microsoft Office skills.
• Knowledge of US Federal, State, and Local tax law and regulations.
• Payroll/timekeeping experience with Workday, UKG, ADP, or similar systems.
• Ability to quickly adapt to change, prioritize, and organize workload to meet time-sensitive deadlines.
• Strong attention to detail, organization, follow-through, and recordkeeping skills.
• Ability to work in a team environment.
• Clear and professional written and verbal communication skills.
• Ability to handle confidential employee and payroll information with discretion.
• Ability to research questions, identify discrepancies, and route issues to the appropriate owner.
• Strong customer service skills.
• Ability to work independently.

Preferred Qualifications

• Bachelor’s Degree.

Education & Experience

• High School Diploma (Bachelor’s Degree preferred).
• 3+ years minimum of full cycle multi-state payroll experience.
• Advanced knowledge of US multistate payroll tax laws.

Compensation & Benefits

• Salary range: $60,000–$70,000 (hourly, depending on experience).

Benefits include:

• Medical, Dental, and Vision Insurance
• Health Savings Account with Company Contribution
• 401(k) Retirement Plan with Company Match
• Paid Holidays
• Paid Time Off
• Paid Vacation and Sick Days
• Employee Discounts
• Educational Assistance
• Company Paid Life Insurance
• Company Paid Short-Term Disability
• Long-Term Disability Insurance
• Incentive bonus programs
• Merit increases

Location

Fully remote (non-exempt). Multi-state payroll responsibilities across the United States.