Payroll Administrator

Overview

This part-time, non-exempt Payroll Administrator role owns the biweekly payroll cycle for multiple affiliated entities. The position is hands-on and multi-entity, covering payroll processing, personnel action forms, state payroll tax registrations, and employee payroll records for all supported entities. The accounting team handles journal entries, accruals, and reconciliations; this role provides accurate payroll data and reporting.

Responsibilities

Payroll (biweekly)

• Run biweekly payroll in Paycom per documented SOP.
• Validate hours, pay rates, deductions, and earnings codes before each run; resolve discrepancies with managers before close.
• Final-approve PAFs:
  • Terminations on the final day worked
  • Bonuses, severance, and pay changes on the effective date
  • Rehires on or before the rehire date
  • Create holiday PAFs for active hourly employees
• Maintain the Full Data Extract file and produce payroll reporting for accounting and finance teams.
• Maintain state payroll withholding and SUI accounts.
• Process off-cycle and manual payments, including replacement payments for returned direct deposits or uncashed paychecks.
• Download quarterly payroll reports from Paycom; run the annual pay and W-2 review and W-2 mailing.

Employee data and records

• Maintain accurate employee records in Paycom (new hires, terminations, transfers, pay changes, and tax elections).
• Process employment verifications, garnishments, child support orders, and unemployment claims.
• Keep PTO accrual settings and balances accurate.
• Serve as the first point of contact for employee questions on pay, deductions, and time off balances.

Year-end

• Perform PTO adjustment.

Required Qualifications

• Three or more years of hands-on payroll processing experience, including multi-entity payroll.
• Experience with a full-service payroll platform; Paycom strongly preferred.
• Payroll tax competence, including multi-state withholding and SUI account maintenance, quarterly filings, and W-2 review and release.
• Proficiency with Excel, including pivot tables, linked workbooks, and data extracts.
• Demonstrated accuracy under fixed, non-negotiable deadlines; payroll dates do not move.

Preferred Qualifications

• Bachelor’s degree, or equivalent payroll administration experience.
• Experience supplying payroll data to an accounting team through month-end close.
• Property management, marina, or real estate services industry background.

Compensation & Benefits

• Salary range: $28.00–$32.00 per hour.

Location

• Remote
• Job Location: 0000 Corporate Headquarters - Annapolis, MD
• Status: Part time, non-exempt
• Entities supported: all AMH entities