Payroll Specialist

Overview

This role supports payroll operations by maintaining employee records, processing payroll, and handling timekeeping and reporting activities. The organization is headquartered in Juneau, Alaska, and operates a shared services model based out of Herndon, Virginia.

Responsibilities

• Ensure proper on-boarding of new hires and off-boarding of terminations as it relates to payroll
• Make changes to employees’ records as requested (e.g., taxes, direct deposit)
• Review and audit timekeeping records for compliance
• Load Deltek T&E and ADP timecard data into Costpoint Accounting labor batch and reconcile
• Add additional earnings/allowances in Costpoint as needed
• Load Labor file from Costpoint into ADP to process payroll and make adjustments as necessary
• Process immediate pays for terminated employees as necessary
• Download and store post-ADP payroll reports as needed
• Prepare and post payroll reports such as 401(k) spreadsheets and net check reports as needed
• Respond to employees’ questions regarding timesheets or pay
• Process/adjust leave accruals in Costpoint
• Perform other duties as assigned

Requirements

Necessary Skills and Knowledge

• Strong accounting skills, detail oriented, and proficient in Excel
• Demonstrated error-free work
• Critical thinking with sound judgment and decision-making abilities
• Ability to be flexible/adaptable to a changing and unpredictable workflow
• Ability to embrace change, learn quickly, and thrive in a dynamic corporate environment
• Ability to work effectively in cross-functional teams
• Ability to prioritize tasks, manage multiple projects, and meet deadlines
• Attention to detail and effective problem-solving skills
• Ability to communicate effectively and diplomatically, verbally and in writing, with coworkers and outside agencies, partners, shareholders, and business associates
• Strong cultural awareness and sensitivity, with the ability to adapt messages and strategies for diverse audiences
• Basic understanding of relevant software and systems used in a corporate environment, including Windows and MS Office Suite (Outlook, Word, PowerPoint, and Excel)

Minimum Qualifications

• Associate degree or 2–3 years of payroll processing experience
• Ability to pass an employment background check

Preferred Qualifications

• Experience using ADP Workforce Now
• Working knowledge of Deltek Costpoint and Time & Expense
• Previous experience working with Alaska Native Corporations (ANCs)
• Previous government contracting experience
• ADP Time and Attendance experience

Compensation & Benefits

• Salary range: $52,000 to $70,000 annually
• Annual incentive compensation plan (profit-sharing initiative tied to strategic objectives)
• Comprehensive benefits package including medical, dental, and vision insurance
• 401(k) plan with company matching
• Tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities