Payroll Specialist

Overview

The organization is seeking a Payroll Specialist to support payroll operations and related administrative tasks. This role is well-suited for someone with payroll and administration experience who is highly detail-oriented, learns new systems quickly, works efficiently, and consistently delivers accurate results.

Responsibilities

Payroll Processing

• Assist with preparing, processing, and maintaining payroll information accurately and on time.
• Review payroll data to ensure employee information, hours, deductions, and other relevant details are correct.
• Identify discrepancies or missing information and follow up to resolve them before payroll is finalized.
• Maintain accurate payroll records and supporting documentation.
• Handle payroll-related information with confidentiality and professionalism.

Payroll Administration

• Maintain and update employee payroll records and relevant administrative documentation.
• Assist with managing employee reimbursements, paid time off (PTO) balances, benefits information, and payroll deductions, as applicable.
• Support administration of health insurance benefits and 401(k) contributions, where required.
• Ensure payroll information is organized, complete, and readily accessible.
• Assist with other payroll and administrative tasks as needed.

Accuracy and Quality Control

• Check payroll information carefully to minimize errors and ensure data integrity.
• Follow established processes and verify information before updates or submissions.
• Investigate inconsistencies and escalate issues when necessary.
• Meet payroll deadlines while maintaining a high level of accuracy.
• Take ownership of assigned tasks and ensure work is completed correctly.

Systems and Process Learning

• Learn the organization’s payroll systems, tools, and internal processes quickly.
• Adapt to new software and workflows with minimal ongoing supervision.
• Follow established procedures while identifying opportunities to improve efficiency.
• Ask thoughtful questions when clarification is needed and apply feedback quickly.
• Demonstrate initiative in learning new responsibilities and supporting the wider team.

Communication and Team Support

• Communicate clearly and professionally with employees and relevant stakeholders regarding payroll and administrative matters.
• Follow up promptly when information is missing or clarification is required.
• Provide updates on outstanding tasks and flag potential issues before they affect deadlines.
• Collaborate effectively with the wider team to ensure payroll and administrative processes run smoothly.

Requirements

• Previous experience in payroll processing or payroll administration.
• Previous administrative experience.
• Exceptional attention to detail and accuracy.
• Strong computer literacy and confidence working with digital systems.
• Ability to learn new software, processes, and responsibilities quickly.
• Excellent verbal and written English communication skills.
• Clear, confident, and professional communication with employees and stakeholders.
• Strong organizational and time-management skills.
• Ability to work quickly and efficiently without compromising accuracy.
• Strong work ethic, reliability, and accountability.
• Ability to handle confidential employee and payroll information responsibly.
• Comfortable working independently and meeting deadlines in a remote environment.

Preferred Qualifications

• Intelligent, sharp, and quick-thinking.
• Fast learner who can pick up new processes with minimal guidance.
• Highly detail-oriented and methodical.
• Hardworking, dependable, and proactive.
• Efficient and comfortable working at a fast pace.
• Confident communicator who is comfortable asking questions and clarifying information.
• Positive, adaptable, and open to feedback.
• Takes ownership of work and follows tasks through to completion.

Compensation & Benefits

Not specified in the provided job description.

Location

Remote environment.