Payroll Specialist (Hybrid)

Overview

The Payroll Specialist supports end-to-end payroll processing operations across all US locations. Working closely with and reporting directly to the Payroll Manager, this role helps maintain payroll accuracy, compliance, and efficiency across multiple legal entities and locations.

Responsibilities

• Process end-to-end payroll for US-based associates across multiple company codes and locations, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations
• Support the Payroll Manager in standardizing payroll processes and maintaining data integrity across all payroll systems
• Assist with administration of payroll systems, including HRIS and timekeeping platforms; troubleshoot issues and escalate as appropriate
• Prepare and reconcile payroll reports on a monthly, quarterly, and annual basis to support senior leadership reporting
• Generate payroll analytics to support strategic business decisions and collaborate with Finance teams to align payroll data with budgets and forecasts
• Identify payroll discrepancies and inefficiencies and recommend corrective actions or process improvements
• Support internal and external audit processes by preparing documentation and responding to auditor inquiries
• Assist with special projects, including M&A payroll integrations, system upgrades, and process transformation initiatives
• Collaborate cross-functionally with HR, IT, and Finance teams to ensure seamless payroll operations
• Maintain strict confidentiality and data security for all payroll information
• Perform other related duties as assigned by the Payroll Manager or HR leadership

Requirements

• Bachelor’s degree in accounting, finance, business administration, or a related field preferred
• Minimum of 3–5 years of progressive payroll experience
• Experience with ADP Workforce Now required; experience with Oracle HCM is a plus
• Experience processing multi-state payroll across multiple legal entities
• Strong knowledge of federal, state, and local payroll regulations and compliance requirements
• Proficiency with HRIS and payroll systems (e.g., ADP, SAP, Workday, or similar platforms)
• Excellent communication and collaboration skills across cross-functional teams
• Must be a US Citizen or Permanent Resident

Compensation & Benefits

• Compensation range of $31.25 - $36.54 hourly. Offer will take into account internal equity and may vary depending on candidate geographic region, job-related knowledge, skills, and experience, among other factors
• Annual bonus program
• 401K and company match
• Medical, Dental, Vision
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Company Life Insurance
• Short & Long-term disability
• Paid Time Off (e.g., Vacation Benefits, Company Holidays, Sick Leave Benefits, Personal Days)
• Pet Insurance
• Tuition Reimbursement

Work Opportunity

Employment authorization is required in the United States. Sponsorship for work authorization is not provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future are not eligible for hire.

Equal Opportunity Employer

This role is with an equal opportunity employer.