Payroll Specialist (Remote)

Overview

A growing organization is seeking a detail-oriented and analytical Payroll Specialist to manage the end-to-end payroll process. This fully remote role involves processing payroll accurately and on time, ensuring compliance with tax regulations, maintaining payroll records, and supporting employees with payroll-related inquiries.

Responsibilities

• Process bi-weekly, semi-monthly, or monthly payroll for all employees accurately and on schedule.
• Calculate wages, overtime, bonuses, commissions, and deductions including taxes, benefits, and garnishments.
• Review and verify timesheets, time-off requests, and other payroll-related data.
• Ensure compliance with federal, state, and local payroll tax regulations (IRS, state tax agencies, etc.).
• Prepare and file payroll tax returns such as 941, 940, state withholding, and SUTA.
• Process employee benefits deductions including health insurance, 401(k), HSA, and FSA.
• Maintain accurate payroll records including employee data, pay history, and tax documents.
• Respond to employee payroll inquiries regarding pay, deductions, taxes, and time-off balances.

Requirements

• Previous experience in payroll processing, payroll administration, or a related financial role is preferred.
• Associate or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Experience with payroll software such as ADP, Paychex, Gusto, Paylocity, QuickBooks Payroll, or similar.
• Solid understanding of federal, state, and local payroll tax regulations including IRS, state withholding, and SUTA.
• Knowledge of FLSA, wage and hour laws, garnishments, and benefits deductions.
• High level of discretion and professionalism when handling sensitive employee pay and personal information.
• Strong analytical skills with the ability to research and resolve payroll discrepancies.
• Clear written and verbal communication skills to explain payroll concepts to employees.
• Strong time management skills with the ability to meet payroll deadlines.

Benefits

• Fully remote work from anywhere
• Competitive pay
• Flexible schedule
• Supportive and collaborative work environment
• Opportunities for growth and advancement

Location

This is a fully remote position.