Payroll Specialist

Overview

This role is responsible for accurate and timely processing of payroll for employees across a healthcare organization with locations in New York, New Jersey, Maryland, DC, Virginia, Oklahoma, Kansas, Pennsylvania, Texas, Florida, and Georgia. The Payroll Analyst helps ensure compliance with federal, state, and local regulations, supports internal policies, and partners with HR and Finance to resolve payroll issues and maintain data integrity.

Responsibilities

• Prepare, audit, and process bi-weekly or semi-monthly payroll for clinical, administrative, and field staff across multiple locations.
• Ensure accurate calculation of wages, overtime, shift differentials, bonuses, deductions, and benefits.
• Maintain compliance with healthcare-specific labor regulations, wage and hour laws, and union agreements (if applicable).
• Prepare and reconcile payroll reports for Finance and HR leadership.
• Support quarterly and year-end payroll functions, including W-2s and tax filings.
• Maintain payroll records in HRIS/payroll systems, ensuring accuracy and confidentiality of employee data.
• Identify and implement process improvements to increase payroll efficiency and accuracy.
• Serve as the first point of contact for payroll-related questions from staff, providing clear and timely resolutions.
• Educate employees on payroll policies, timesheet procedures, and paycheck details.
• Partner with HR to ensure new hires, terminations, leaves of absence, and status changes are accurately reflected in payroll.
• Work with Finance to reconcile payroll accounts and assist with audits.

Requirements

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field preferred; equivalent experience considered.
• 2–4 years of payroll processing experience (healthcare industry experience strongly preferred).
• Familiarity with multi-state payroll, FLSA, and healthcare-specific scheduling/pay rules (on-call pay, shift differentials, etc.).
• Strong knowledge of payroll systems (e.g., ADP, UKG, Paycom, or similar HRIS/payroll platforms).
• Excellent analytical, problem-solving, and organizational skills.
• High attention to detail with strong confidentiality and compliance focus.
• Proficiency in Microsoft Excel and payroll reporting.
• ADP experience strongly preferred.
• Strong communication and customer service skills when working with employees and leadership.

Compensation & Benefits

• Salary: $60k–$70k
• Full-time employees qualify for:
  • Medical, Dental, Vision, and supplementary benefits including Life Insurance, Short Term and Long Term Disability, Flexible Spending Accounts for Medical and Dependent Care, Accident, Critical Illness, and Hospital Indemnity
  • Paid Time Off
  • Paid Office Holidays
• All employees qualify for:
  • Paid Sick Time
  • 401(k) with up to 3% company match
  • Referral Program
  • Payactiv: pay-on-demand

Location

Positions served across: New York, New Jersey, Maryland, DC, Virginia, Oklahoma, Kansas, Pennsylvania, Texas, Florida, and Georgia.

Additional Information

Candidates must disclose any current or future need for employment-based immigration sponsorship (including, but not limited to, OPT, STEM OPT, or visa sponsorship) before an offer of employment is extended.

Equal Opportunity

The organization is an Equal Opportunity Employer and does not discriminate against protected characteristics including but not limited to race, age, sexual orientation, gender identity and expression, national origin, religion, disability, and veteran status.