Payroll Specialist

Overview

This role is for a US Payroll Specialist responsible for end-to-end, multi-state payroll operations for US-based employees. You will ensure payroll is accurate, timely, and compliant, while supporting internal payroll initiatives and process improvements across payroll systems.

Responsibilities

• Full-Cycle Payroll Processing: Oversee accurate and timely processing of multi-state bi-weekly and semi-monthly payrolls for over a thousand exempt and non-exempt employees across most of the USA.
• Compliance & Taxation: Ensure compliance with federal, state, and local tax laws, as well as FLSA regulations. Monitor regulatory changes and update internal systems accordingly.
• Year-End Processing: Manage year-end payroll activities, including W-2 and W-2c generation, fringe benefit reporting, and annual tax reconciliations.
• Cross-Functional Collaboration: Partner with HR to ensure accurate data flow for onboarding, offboarding, benefits deductions, and compensation changes. Work with Accounting to support general ledger mapping, month-end close procedures, and payroll account reconciliations.
• System Administration & Optimization: Serve as the primary subject matter expert for payroll systems (e.g., Workday, ADP). Identify bottlenecks, recommend process improvements, and lead system upgrades or implementations.
• Issue Resolution, Continuous Improvement & Auditing: Conduct regular audits of payroll data to identify and resolve discrepancies. Drive continuous improvement of payroll processes using AI and other methodologies.

Requirements

• 5+ years of payroll experience.
• Strong organizational skills and the ability to complete priority tasks by the end of each day.
• Confidentiality and integrity.
• Accuracy under pressure with extreme attention to detail.
• Experience with ADP WorkforceNow and Workday.
• Bachelor’s degree.
• Technical proficiency.

Preferred Qualifications

• Advanced AI technical skills.
• Excellent communication skills.

Compensation & Benefits

Compensation packages for eligible roles may include base salary, equity, and benefits. The base salary range for this full-time position in the locations of San Francisco, New York, Seattle is:

• $121,600—$152,000 USD

Equity may be granted for eligible roles, subject to Board of Director approval. Benefits may include (but are not limited to): comprehensive health, dental and vision coverage, retirement benefits, a learning and development stipend, and generous PTO. The role may also be eligible for additional benefits such as a commuter stipend.

Location

Please reference the job posting’s subtitle for where this position will be located.

Additional Information

• Our policy requires a 90-day waiting period before reconsidering candidates for the same role.