Payroll Specialist

Overview

The organization is seeking a Payroll Specialist to execute payroll processes using Workday and ADP. This role processes and reconciles multi-state bi-weekly and semi-monthly payrolls in accordance with department parameters, company policies, and collective bargaining agreements.

This is a remote position. Candidates must reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Responsibilities

• Complete processing of multi-state bi-weekly and semi-monthly payrolls for hourly and salaried employees by established deadlines
• Ensure accurate calculation of wages, tax withholding, and deductions, including validating submitted changes (e.g., tax, direct deposit, etc.)
• Assist with balancing bi-weekly and semi-monthly payroll accounts
• Generate and distribute payroll reports to regional Finance leads
• Process monthly bonus and commission payments
• Audit employee time and labor data submitted; coordinate with management to verify data and resolve discrepancies
• Balance and process garnishments in accordance with regulatory requirements
• Process stop-payment requests or pay cards
• Respond to employee inquiries regarding paycheck amounts, tax withholdings, deductions, leave accruals, direct deposit, and other concerns
• Respond to payroll tickets daily, including populating required ticket attributes
• Provide wage information for unemployment claims and other government-mandated surveys
• Upload severance documents to employee records and ensure timely processing of payments
• Compile and process monthly payments for union dues and union pension plans
• Maintain confidentiality

Requirements

• Comprehensive understanding of tax laws and wage policies, including federal and state tax laws as well as wage and hour laws
• Data-driven approach with strong organizational skills, attention to detail, and accuracy
• Proficiency in Excel and other Microsoft products
• Strong customer service skills with clear communication, written and spoken
• Ability to manage and prioritize responsibilities; team player who can work under pressure to meet departmental and regulatory deadlines
• Self-motivated; comfortable working in both collaborative and autonomous environments
• Experience multitasking in a deadline-driven environment
• Adept with technology, including using the full Google Suite
• Bachelor’s Degree in a business-related field or combined education and payroll-equivalent experience
• Minimum of two years processing multi-state payrolls

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Direct experience with Workday and ADP

Compensation & Benefits

• Hourly range: $26.00 - $28.75
• Pay is based on factors including geographic location, education, work experience, time in role, certifications, etc.
• Eligible benefits include medical, dental, life and disability insurance, 401k, paid time off, and select paid holidays (benefits are based on eligibility).

Location

Remote. Candidates must reside in CO, FL, IL, MA, MN, OH, OK, PA, or TX.

Additional Information

• Equal Opportunity Employer
• Full pre-employment background check required as part of selection; must be willing to submit and pass required checks
• Recruitment is continuous until the position is filled