Payroll Supervisor (Full-Time, Remote)

Overview

Remote Payroll Supervisor (Full-Time)

This role involves leading payroll operations across a growing portfolio of performing arts businesses. The Payroll Supervisor oversees payroll coordination, ensures accurate and timely processing across multiple pay schedules, and safeguards payroll reporting and regulatory compliance.

Responsibilities

Team Leadership

• Supervise and develop payroll coordinators, setting priorities and workloads around each pay cycle
• Review work for accuracy, provide regular feedback, and conduct performance reviews
• Serve as the escalation point for complex payroll issues, employee inquiries, and manager questions
• Oversee the payroll group inbox to ensure timely, accurate responses

Payroll Processing

• Oversee end-to-end processing of weekly, biweekly, and semi-monthly payrolls for hourly and salaried employees
• Review timekeeping data, overtime, shift differentials, bonuses, commissions, and retro adjustments before each run
• Approve payroll registers, resolve discrepancies, and release payments, including direct deposits, paper checks, and off-cycle payments
• Process garnishments, child support orders, and other deductions accurately and on schedule
• Ensure timely, accurate processing of adjustments and final pay

Reporting & Reconciliation

• Reconcile payroll to the general ledger and coordinate with Accounting on journal entries and accruals
• Prepare payroll reports (labor cost, headcount, and overtime) for Finance and HR leadership
• Maintain controls that protect confidential employee and compensation data

Tax & Compliance

• Ensure compliance with the FLSA and federal, state, and local wage-and-hour, payroll tax, and reporting requirements
• Oversee payroll tax deposits, quarterly filings (Form 941 and state equivalents), and year-end W-2/1099 processing
• Stay current on regulatory changes and update procedures and system settings as needed
• Support internal and external audits with clear documentation

Systems & Process Improvement

• Administer the payroll system and partner with HR and IT on upgrades, integrations, and data accuracy
• Document procedures and identify opportunities to automate and streamline processes

Requirements

• People leader who can coach and develop a team, set clear priorities, and provide feedback
• Compliance-minded approach with multi-state payroll and wage-and-hour rules
• Strong accuracy and attention to detail; identify discrepancies before payroll is released
• Discretion and trustworthiness in handling sensitive employee and compensation data
• Ability to manage multiple deadlines in a fast-paced environment

Preferred Qualifications

• 5+ years of experience with core payroll functions, including 2+ years in a lead or supervisory role
• Working knowledge of multi-state payroll and wage-and-hour compliance
• Demonstrated ability to coach, develop, and lead a team
• Advanced Excel skills, including pivot tables, lookups, and reconciliations
• Excellent communication, organizational, analytical, and problem-solving skills
• Experience with Paylocity

Compensation & Benefits

• $65,000–$70,000 per year, commensurate with experience
• Medical, dental, and vision insurance
• Life and AD&D coverage
• Supplementary/voluntary benefit plans
• Paid Time-Off
• 401(k) with employer match

Location

• Remote — United States

Equal Opportunity

Equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status, or genetic information.

Application Requirements

• Resume
• Brief cover letter outlining interest in the role
• Responses to a short questionnaire about background

Applications without a cover letter and questionnaire response will be considered incomplete and will not be reviewed.