Payroll Tax Operations Lead - Remote

Overview

Join the Payroll Tax Operations (PTO) team as a Lead Tax Processor and Subject Matter Expert (Level X5). This technical leadership role serves as a primary go-to resource for complex escalations and drives operational initiatives through independent resolution, SOP governance, and workforce capability building.

This is a minimum of 20 hours per week, with the option to flex up to 40 hours per week based on business need. The role is hourly, non-exempt, and eligible for overtime pay.

Responsibilities

• Serve as the primary, real-time technical expert for TP1, TP2, and TP3 staff; answer complex questions and teach resolution paths to build capability.
• Own the authoring, technical review, and formal approval of Standard Operating Procedures (SOPs) and Knowledge Base (KB) articles across core operations.
• Conduct structured, formal coaching sessions at least once per quarter with assigned team members using the SBIC feedback model to close skill gaps.
• Lead or contribute to team huddles, group QA sessions, and performance board updates; act as primary backup facilitator for Daily Stand-Ups when the M1 manager is unavailable.
• Provide independent oversight of team WIP management, backlog reduction, and aging reports; recommend staffing adjustments to the M1 manager.
• Resolve the most severe State and Federal payroll tax notices, including multi-quarter IRS discrepancies, state audit inquiries, and cross-jurisdictional penalty assessments.
• Approve highly complex amended Federal (Form 941-X, W-2c) and State returns across all states, ensuring complete audit trails and ledger reconciliation.
• Identify systemic trends, emerging compliance risks, and Known Issues (KIs); communicate findings to the M1 manager and cross-functional stakeholders with data-driven recommended responses.
• Represent the team’s perspective in cross-functional meetings; provide risk-informed alternatives under pressure while maintaining compliance integrity.

Required Qualifications

• 4+ years of payroll tax experience with a demonstrated focus on complex tax defect resolution, notice response, and multi-state amendment filings.
• Prior experience functioning formally as a lead, senior specialist, or SME, including examples of coaching, mentoring, or training junior staff through nuanced resolution scenarios.
• Expert knowledge of tax payment and filing regulations across all US jurisdictions, including extensive experience with local municipal tax systems (e.g., PA, OH) and state-level programs (e.g., PFML, SDI).
• Advanced writing skills used to create, review, and approve Standard Operating Procedures and technical documents for a tax processor audience without requiring revision.
• Demonstrated extreme ownership of team Service Level Agreements by identifying "red flags" and resolving workflow barriers before they impact the business.
• A consistent “validation-first” mindset; bring fully vetted solutions and technical alternatives to leadership rather than only identifying problems.
• 5+ years of experience independently handling highly sensitive customer and internal peer escalations with minimal leadership guidance.
• 4+ years of experience in contact center, customer service, or back-office operations enabling navigation of high-volume, service-related business needs.
• Comfort leveraging and testing AI (artificial intelligence) tools to complete daily tasks and drive continuous improvement across team workflows.

Preferred Qualifications

• Certified Payroll Professional (CPP) designation is highly preferred, or expected within 18 months of placement (Enrolled Agent designation is a strong differentiator).
• High proficiency driving Lean management practices, including Daily Huddles, Gemba Walks, and the use of Daily Management boards to resolve operational bottlenecks.
• History of exceeding standard metrics while maintaining a personal quality accuracy rate of 95% or higher.

Compensation & Benefits

• This position is eligible for a cash bonus, equity rewards, and benefits in accordance with applicable plans and programs.
• Pay offered is based on job-related knowledge, skills, experience, and work location.

Expected base pay range by location

• California (Bay Area): $46.00 - $62.00

• Southern California: $46.00 - $62.00

• Colorado: $38.00 - $51.00

• District of Columbia: $38.00 - $51.00

• Hawaii: $39.50 - $53.50

• Illinois: $38.00 - $51.00

• Maine: $34.50 - $46.50

• Maryland: $38.00 - $51.00

• Massachusetts: $39.50 - $53.50

• Minnesota: $34.50 - $46.50

• New Jersey: $39.50 - $53.50

• New York: $46.00 - $62.00

• Ohio: $34.50 - $46.50

• Vermont: $38.00 - $51.00

• Virginia: $38.00 - $51.00

• Washington: $39.50 - $53.50

• Regular pay equity comparisons across categories of ethnicity and gender are conducted to support fair pay.

Location

• Bay Area and Southern California (California)
• Colorado
• District of Columbia
• Hawaii
• Illinois
• Maine
• Maryland
• Massachusetts
• Minnesota
• New Jersey
• New York
• Ohio
• Vermont
• Virginia
• Washington