Payroll & Timesheet Coordinator

Overview

This role is for a detail-focused, numbers-minded Payroll & Timesheet Coordinator (part-time), supporting People Operations. The position ensures weekly client engagement hours are captured accurately, reviewed, and submitted on time to the payroll process.

The role is fully remote, at approximately 15 hours per week. Much of the work happens on Mondays when weekly timesheets are due, so consistent Monday availability is required.

Responsibilities

• Review weekly timesheets in Harvest for accuracy, completeness, and alignment with approved hours and pay rates.
• Reconcile hours and rates, then prepare and submit time data to the payroll partner on schedule.
• Serve as the main point of contact with the payroll partner, answering questions, flagging issues, and following through until matters are resolved.
• Identify and investigate discrepancies (e.g., missing hours, rate mismatches, late submissions) and work with relevant parties to correct them before payroll.
• Provide updates to the payroll partner when team members start, wrap up, or experience rate changes.
• Respond to team questions about time and pay with clear, friendly, and timely communication.
• Maintain accurate records and help improve the process over time.
• Handle all pay and personal information with care and discretion.

Requirements

• 2–3+ years of experience in payroll, timekeeping, or payroll administration.
• Strong attention to detail and comfort working with numbers.
• Hands-on experience with Harvest or a similar time-tracking tool.
• Experience coordinating with an external payroll provider, PEO, or Employer of Record (experience working with an outside payroll team is a plus).
• Familiarity with hourly pay and multistate considerations.
• Clear, calm communication skills and the confidence to follow up until an issue is closed.
• Reliable Monday availability.
• Ability to work independently in a remote environment.

Compensation & Benefits

• Part-time position (~15 hours per week).

Location

• Fully remote.
• Consistent Monday availability is required.