Payroll/Financial Analyst

Overview

The Payroll/Financial Analyst provides critical support to program managers by delivering high-quality customer service to participants, employers, and training institutions. This role involves processing, reviewing, reconciling, and analyzing data related to training and employment programs, including training vouchers, supportive service vouchers, on-the-job training, and participant internship wages. The analyst ensures accuracy, completeness, and timely auditing of all financial support transactions, including payroll, and works closely with the Financial Aid Unit and the Full Employment Council.

Responsibilities

Program Support Functions

• Monitor and categorize training and support costs for participants, ensuring proper tracking of eligible clients and service expenditures.
• Assist in processing programs such as Individual Training Accounts (ITA), On the Job Training (OJT), internships, and supportive services.
• Serve as a liaison with training institutions, employers, and service vendors regarding participant-related costs.
• Provide technical assistance to program staff to ensure timely access to participant information.
• Analyze data to identify trends and generate actionable recommendations.
• Respond promptly and effectively to inquiries related to assigned functional areas.
• Collaborate with finance and management teams to review and refine program-related financial forecasts.
• Communicate regularly with supervisors regarding issues, deliverables, and program updates.
• Organize and submit payment information to accounting for processing in the Sage MIP System.
• Conduct quality control checks on participant financial transactions to verify eligibility.
• Analyze encumbrance and payment information submitted by employers.
• Maintain and utilize the Customer Financial Support database for effective tracking and reporting.
• Interpret and apply federal and state laws governing financial assistance delivery.
• Ensure audits and program reviews are conducted without exceptions, adhering to relevant laws and policies.
• Address customer complaints respectfully and keep stakeholders informed about program developments.

Administrative Functions

• Execute payroll processes with precision and punctuality.
• Review and validate timesheets to ensure accurate recording of employee hours.
• Manage payroll documentation and ensure compliance with relevant regulations.
• Address and resolve payroll discrepancies while providing support to employee inquiries.
• Generate and deliver payroll reports to management as needed.
• Collaborate effectively with HR and finance teams regarding payroll-related issues.
• Analyze payroll data to identify and implement opportunities for process improvements.
• Assist in the formulation and execution of payroll policies and procedures.
• Conduct regular audits of payroll records to verify accuracy and integrity.
• Support both internal and external audits related to payroll processes.
• Maintain thorough documentation for all payroll activities.
• Act as the primary point of contact for resolving time entry discrepancies.

Qualifications

• Two years of college coursework in accounting or a related field.
• Two years of relevant experience in financial recordkeeping or payroll/benefit program management in an automated environment.
• Proficient in Microsoft Excel.
• Strong analytical and problem-solving skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to multi-task with attention to detail.
• Familiarity with payroll software such as Paycom, Paychex, or ADP.
• Preferred experience with government or nonprofit agencies.
• Must have personal transportation, a valid driver’s license, and auto insurance.

Location

1740 Paseo, Kansas City, Missouri

Additional Information

Applications will be accepted until the position is filled.

This employer is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers may be reached by persons using TTY/TDD equipment via the Missouri Relay Services at 711.