PMO Support Specialist

Overview

This hybrid role focuses on managing project cost and budget activities within enterprise business systems to ensure financial control, transparency, and compliance across initiatives. You will optimize cost structures, monitor budget performance, and collaborate with project stakeholders using EBS project collaboration capabilities. The work includes detailed analysis, reporting, and process improvement to support sustainable business growth.

Responsibilities

• Manage end-to-end project cost tracking activities using enterprise business systems to ensure accurate expense allocation across initiatives and clear visibility into financial performance for internal stakeholders.
• Oversee budget planning cycles for multiple concurrent projects by consolidating financial inputs, validating estimates against historical data, and aligning projected spend with approved funding thresholds.
• Perform detailed variance analysis by comparing actuals to forecasts and budgets to identify trends, highlight risks, and recommend corrective actions.
• Coordinate with project managers and finance partners to refine cost baselines and budget breakdowns, ensuring financial plans are realistic, measurable, and aligned with overall portfolio priorities.
• Monitor compliance with internal financial governance by reviewing cost entries, validating charging structures, and ensuring project expenditures follow established policies and audit expectations.
• Optimize resource and cost utilization by analyzing spending patterns and proposing adjustments that improve efficiency while safeguarding delivery quality and timelines.
• Maintain and enhance EBS project collaboration usage by configuring project cost views, sharing budget updates, and enabling transparent communication of financial status across dispersed teams.
• Prepare periodic financial reports and dashboards summarizing key cost indicators, budget consumption, and forecast updates to support data-driven decisions by senior stakeholders.
• Collaborate with cross-functional teams to resolve cost discrepancies and data quality issues in project financial records by investigating root causes and implementing sustainable remediation.
• Support change control processes by assessing the financial impact of scope variations on project budgets and updating cost forecasts to reflect new assumptions and constraints.
• Document standard operating procedures for project cost and budget management tasks to support consistent execution and onboarding.
• Contribute to continuous improvement by recommending enhancements to EBS cost and collaboration workflows that reduce manual effort and improve accuracy.
• Identify and assess financial risks early by analyzing financial indicators to detect potential overruns or underutilization and advising stakeholders on mitigation options.

Qualifications

• Strong experience in project cost and budget management, including the ability to interpret complex financial data and provide actionable guidance to project delivery teams.
• Deep familiarity with EBS project collaboration functionality, including configuring cost-related views and sharing timely financial updates in hybrid and distributed work setups.
• Advanced proficiency in spreadsheet analysis and enterprise reporting tools to build structured models for forecasting project costs and tracking budget adherence.
• Solid understanding of project management fundamentals to integrate financial planning with scheduling and scope considerations for technology and business initiatives.
• Strong communication and stakeholder engagement skills to explain financial findings clearly and influence adoption of recommended actions.
• Experience in large multinational environments to navigate complex approval processes and align financial practices with global standards and local regulatory expectations.
• Strong attention to detail and an analytical mindset to validate transaction-level data and ensure accuracy of project cost records before reporting to leadership.