Post Award Administrator

Overview

This role provides professional support for post-award activities relating to grant and contract proposals and funding within a department or unit, with a focus on financial management in an intensive customer service environment for the Department of Pathology. Work is performed with moderate guidance and uses knowledge of University and business drivers.

Responsibilities

• Serve as a primary account administrator for faculty. Portfolio may include sponsored awards, gifts, and internal funding.
• Allocate, authorize, monitor, and control expenses.
• Maintain, oversee, reconcile, and correct errors in accounts.
• Collaborate with other administrators on procurement processes, including purchasing, internal requisitioning, and personal and travel reimbursements.
• Coordinate with central offices to manage financial and non-financial aspects of post-award grants management.
• Advise and assist with relationships and communications with funding agencies, subcontractors, and others.
• Identify problems and propose solutions in accordance with proper policy and procedure.
• Compare actual spending to the original budget and identify variances, with particular attention to faculty salary.
• Develop a working knowledge of University policies and procedures and working knowledge of policies and procedures of various funding agencies.
• Work closely with the department to effectively manage faculty accounts and ensure proper spending.
• Handle straightforward post-award activities, including:
  • Account creations
  • Regulatory and compliance monitoring
  • Salary allocations
  • Effort reporting
  • Grant projections
  • Cost allocations and cost center charges
  • Equipment inventory
  • Invoice preparation
  • Grant closing process
  • Account closing
• Prepare summaries of grants and effort allocations for Principal Investigators, meet with them, and respond to their questions.
• Coordinate with other departments/units/divisions regarding multi-investigator grants.
• Serve as the department contact for annual audits and agency site visits.
• Perform other related work as needed.

Minimum Qualifications

• College or university degree in a related field.
• 2–5 years of work experience in a related job discipline, developing knowledge and skills in the area.

Preferred Qualifications

• Bachelor’s degree or higher in accounting, business administration, or science.
• Administrative, accounting, or grant and contract administration experience.
• Experience with budgets, ledgers, invoices, and fiscal reporting.
• Experience with one or more aspects of sponsored program administration in a research environment.
• Experience with accounting systems.

Preferred Competencies

• Strong analytical and organizational skills.
• Strong interpersonal, verbal, and written communication skills.
• Ability to work closely with senior University officials.
• Ability to independently complete projects on time and accurately with minimal supervision.

Working Conditions

• Work non-traditional hours.

Compensation & Benefits

• Pay range: $75,000.00 - $100,000.00 (salary)
• FLSA status: Exempt
• Benefits eligible: Yes

Location

• Not specified in the posting.

Additional Information

• Scheduled weekly hours: 40
• Drug test required: No
• Health screen required: No
• Motor vehicle record inquiry required: No
• Role impact: Individual Contributor
• Job family: Financial Management

Application Documents

• Resume (required)
• Cover letter (required)

Equal Opportunity & Background Check Statement

The employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude employment; conviction information is considered on a case-by-case basis, based on the nature of the offense, circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

AI Use Statement

The employer uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.