Prevailing Wage Administrator

Overview

This position is remote.

The Prevailing Wage Administrator coordinates prevailing wage and general services project administration activities. The role includes oversight of administration responsibilities across relevant general services product lines, serving as a direct backup to the GC Supervisor, supporting training, and assisting with special projects. Performance metrics and administration-based reporting are also part of the role.

Responsibilities

• Apply knowledge of prevailing wage laws to obtain and maintain compliance.
• Coordinate and track all prevailing wage projects.
• Conduct and participate in project reviews.
• Monitor fringe benefit values.
• Perform administrative/clerical tasks related to prevailing wages, including gathering, compiling, tracking, and reporting information from multiple sources.
• Compile and generate reports, statistics, timelines, tables, graphs, correspondence, presentations, and perform data entry related to prevailing wage.
• Ensure timely and accurate processing, recording, and reporting of certified payroll in various states including California, Washington, and Illinois.
• Use LCP Tracker or other software to complete certified payroll and other prevailing wage-required documents.
• Review subcontractors’ Certified Payroll Registers and compliance documentation.
• Ensure accurate processing, recording, and reporting of Certified Payroll Records (CPR).
• Monitor and resolve labor compliance violations.
• Maintain compliance spreadsheets.
• Review and approve fringe benefit packages and fringe benefit statements.
• Ensure apprentice ratios are enforced.
• Monitor contracts to ensure compliance; verify contractors meet contract wages and provide required reports and documentation.
• Review and resolve differences related to non-compliance and address other concerns as needed.
• Serve as a liaison to legal and compliance teams during contract or other agency audits, including researching, compiling, and providing agency data, files, documents, and records.
• Ensure regular and prevailing wage/certified payroll is processed accurately, efficiently, and in a timely manner.
• Ensure government agency rules and reporting deadlines are met consistently.
• Calculate and process timecards and corrections, including overtime, deductions, per diems, subsistence, fringe benefits, and other items in accordance with company policies and State, Federal, and Union laws.

Requirements

• Two to four years related experience and/or training.

Skills & Abilities

• Action-oriented with a focus on continuous process efficiency improvements.
• Demonstrated independent thinking and decision-making skills.
• Customer-focused with strong written and verbal communication.
• Strong interpersonal skills, including the ability to make group presentations.
• Knowledge of Sarbanes-Oxley (compliance regulations for publicly traded companies).
• Knowledge of public procurement vehicles and Job Order Contracting work.
• Knowledge of State Prevailing Wage.
• Knowledge of David Bacon and SCA wages.

Preferred Qualifications

• Strong analytical and problem-solving abilities.
• Exemplary organization and time management.
• Advanced course work or certification in business, finance, and/or accounting with applicable work experience.
• Progressive experience related to payroll, accounting, and finance in industry or consulting services.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word).
• Advanced knowledge of Certified Payroll (California Prevailing Wage and Davis-Bacon) regulations and requirements.
• Proven experience as payroll specialist or payroll coordinator.
• Extremely organized with high attention to detail; able to perform successfully under pressure and in a timely manner.
• Ability to maintain confidential information in line with legal and ethical standards.
• Ability to use industry standard software for regular and prevailing wage efficiently.

Compensation & Benefits

• Salary range: $49,000 to $59,000 (estimate based on qualifications, operations, needs, and other considerations permitted by law).
• Health insurance
• Paid holidays
• Paid time off
• 401(k) with company match
• Company Pension Plan
• Performance Based Commission
• Continuing education

Equal Employment Opportunity

Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, or disability.