Program Finance Manager

Overview

This role provides hands-on financial management for international projects, with an emphasis on improving systems, policies, and processes; supporting regulatory compliance; and building capacity for subrecipient finance teams. The position manages grants funded by the U.S. Department of State, translating federal compliance requirements (2 CFR 200) into practical templates and workflows for grassroots international partners.

This is a fully remote opportunity. The organization is headquartered in Hadley, MA, USA. The selected candidate ideally lives in an Eastern Standard time zone and can engage live with international partners in West Africa.

The candidate must be legally authorized to work in the U.S.

• Reports to: Executive Director
• Application deadline: Until filled
• Anticipated start date: Mid to late October 2026

Responsibilities

Program Level Financial Management, Regulatory Compliance, and Systems Strengthening

• Collaborate with the program team and international subrecipients to optimize program financial management templates and processes, with a focus on efficiency and usability
• Lead financial management of funded projects in collaboration with Program Managers and the part-time Program Finance Coordinator, including:
  • Monthly review of payment requests
  • Oversight of program staff review of receipts and expense reports
  • Quarterly closeout of subrecipient budget vs. actuals documents
  • Occasional budget amendments
  • Financial closeout of projects when the grant period ends
• Ensure program financial management processes are informed by an understanding of program implementation and progress
• Train subrecipient finance teams, including occasional international travel for in-person capacity-building, and provide ongoing mentoring
• Stay current on changes to 2 CFR 200 and update/draft organizational and program policies related to financial management for projects and subrecipients
• Support program proposals by developing project budgets and supporting the writing of budget narratives with the technical team and host country partners
• Support the program team and bookkeeping firm with documents for the annual audit and engage with auditors around program finance policies and procedures

Support for Operations and Finance

• Time permitting, support discrete tasks related to organizational operations and finance

Requirements

• 5+ years relevant experience in the financial management of U.S. government grants, especially DOS and/or USAID grants. Experience working with partners in West Africa is a plus
• 3+ years experience managing subrecipient budgets in international currencies
• Demonstrated competency optimizing systems for financial management of international subrecipients, based on a deep knowledge of 2 CFR 200
• Ability to apply a coaching approach for engagement with subrecipients; experience training and mentoring international subrecipients in financial management is a plus
• Excellent verbal and written communication skills, including the ability to engage effectively with a wide range of people across cultures; fluency in English required
• Strong numeracy and attention to detail
• High proficiency in Excel and Google Sheets; working knowledge of QuickBooks is a plus
• Ability to stay organized, manage multiple tasks simultaneously, and meet deadlines
• Resourcefulness in problem-solving, initiative to learn new skills, and passion for continuous improvement in processes
• Positive attitude, team player, and commitment to peacebuilding-focused impact
• Flexibility and adaptability to support program success

Preferred Qualifications

• Experience working with subrecipients in international peacebuilding, development, or humanitarian organizations

Compensation & Benefits

Salary range:

• $75,000 - $85,000 for full-time, or
• $60,000 - $66,000 if hired at 32 hours per week

Salary is based on level of experience and expertise. Pending grant funding, the role will be either:

• 80% (32 hours per week) or
• full-time

Health insurance: After a 3-month probationary period, the organization covers health insurance premium costs up to $1040 per month for either an individual or family health insurance policy.

Paid time off and leave:

• 12 paid holidays per year
• 15 days (3 weeks) paid vacation the first year, increasing to 21 days (4 weeks plus 1 day) after that
• Up to 10 paid sick days per year, including up to 3 days for care for an immediate family member
• Family Medical Leave and other leave benefits, consistent with the laws of the State in which employees work remotely

If an employee works remotely in a state that requires a higher benefit, the higher benefit applies.

Location & Working Conditions

• Fully remote work performed at home with considerable time using a computer
• Occasional international travel to Abuja, Nigeria and other international contexts where programs operate
• Hours generally conform to a standard work day in Eastern Standard or Daylight Time, with flexibility to collaborate effectively with partners across world time zones (especially West Africa)