Project Accountant

Overview

The Project Accountant manages a high volume of concurrent projects across the full project lifecycle, from initial setup and budgeting through billing, revenue reporting, collections, and project closeout. This role supports daily core project accounting functions in the job costing system and serves as a liaison between accounting and project management to ensure accurate, consistent billing and financial reporting.

Responsibilities

• Project Setup and Maintenance

  • Partner with project managers to enter project budgets, forecasts, and client billing information, including rate tables, in Deltek Vantagepoint.
  • Maintain detailed understanding of financial and billing details for each project’s contract, amendments, and modifications.
  • Set up contract billing terms, prepare client invoices, and ensure accurate documentation through the project accounting system.

• Billing and Documentation

  • Maintain integrity of each project’s billing files, including billing rates, invoices, supporting documentation, and approvals.
  • Ensure the timeliness and accuracy of revenue reporting data for each project.
  • Research and resolve discrepancies in project billing or payments with clients and apply client payments accurately.

• Reporting and Revenue Support

  • Provide revenue management with detailed support on project amounts incurred, contract terms, budgets, and billing to assist in monthly revenue analysis.
  • Prepare, analyze, and present project-related management reports as needed for project managers.
  • Support the revenue team during the annual audit.

• Collections and Client Relations

  • Assist accounting assistants and project managers with collections, ensuring timely and accurate client payments.
  • Resolve issues associated with client collections, including billing and payment discrepancies.

• Other duties

  • Perform all other duties as assigned.

Requirements

• Education/Training

  • Minimum of a bachelor’s degree in accounting or finance, or an equivalent combination of education and experience.

• Experience

  • Minimum of 4 years of related experience and/or training or equivalent combination of education and experience will be considered.
  • Demonstrated accounting experience within a professional services firm is desirable.

• Knowledge, Skills, and Abilities

  • Understanding of and ability to adhere to accepted accounting principles.
  • High proficiency with accounting software; Deltek Vantagepoint is a plus.
  • Excellent verbal and written communication skills, including the ability to coordinate professionally with external clients and internal management/administrative personnel.
  • Highly organized, precise, and accurate with strong attention to detail.
  • Ability to work independently with sound fiscal, time, and priority management to meet conflicting deadlines.
  • Ability to make decisions using solid judgment while complying with internal policies and applicable state and federal laws and regulations.
  • Ability to maintain high standards of customer service and satisfaction.
  • Proficiency in Microsoft Word and advanced skills in Microsoft Excel.
  • Proficient in Power BI reporting and navigating SharePoint sites.
  • Superior interpersonal skills.
  • Ability to manage significant recurring responsibilities with unpredictable short-term demands.
  • Initiative-taking and mentally flexible to switch quickly between projects.
  • Capable of handling confidential information discreetly.
  • Ability to work extended hours when deadlines are approaching.
  • Ability to listen to and understand information and ideas presented through spoken words and sentences.

Preferred Qualifications

• Demonstrated accounting experience within a professional services firm.

Compensation & Benefits

• Not specified.

Location

• Not specified.

Equal Opportunity

Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)