Project Accountant

Overview

This Project Accountant role supports the accounting function across the lifecycle of active projects. You will collaborate with accounting, project management, field, and design teams to complete standard project accounting activities, including billing, financial reporting, contract administration support, and audit/process improvements.

Responsibilities

Project Facilitation / Administration (70%)

• Support the creation and processing of new PO and CO, including routing, confirmation, and entering data as needed
• Support project initiation in the ERP system
• Generate and submit billings according to client submission requirements, including required backup and adherence to firm billing standards and contract requirements
• Research invoicing discrepancies and make necessary corrections or adjustments
• Review project financial documents and scheduled billing to ensure accurate projected revenue
• Provide data and support related to resource planning
• Support project managers throughout the project lifecycle, including project setup, billing, closeout, and related accounting tasks
• Work with project managers to monitor timely invoice payments and follow up as needed
• Manage accounts receivable and the collections process, including timely status and issue reporting
• Hold weekly meetings with project managers to address outstanding items, provide insights/data requests, and answer ERP questions

Financial Reporting / Analysis (10%)

• Provide analysis and reporting to support leadership and project teams for current and future needs, including project expenses, accounts receivable, and cash flow

Compliance & Contract Management (10%)

• Manage subcontractor invoicing in accordance with contract requirements
• Coordinate project contracts and change orders, including applicable attachments, with subcontractors/subconsultants, and follow through until contracts are fully executed
• Collect and provide supplemental contract information, including NDA, COI, ACH info, W9, billing forms, and related items
• Maintain concise contract administration files in the network and accounting system
• Ensure conformance to policy and propose/maintain updates as needed

Audit / Process Improvements (10%)

• Ensure project data accuracy by auditing projects as needed
• Work with the department manager and project managers to develop project management tool automations

Requirements

• Full understanding of project accounting, billing projections, and contract administration
• Skilled with M365 products (Excel, Word, Outlook, PowerPoint, Teams) and Smartsheet
• Project accounting experience, including analyzing budget vs. actual on a project-by-project basis
• Ability to manage complex billing schedules and invoicing, including experience with AIA G702/G703
• Ability to work successfully in a remote environment using effective communication, organization, self-motivation, proactiveness, and maintaining a distraction-free workspace
• Ability to communicate verbally and in writing technical and non-technical information
• Ability to identify problems, evaluate alternatives, and implement effective solutions
• Ability to accurately prepare, update, and maintain records, files, and reports
• Ability to work as part of a team and independently with moderate supervision
• Ability to work under pressure and meet close deadlines
• Strong organizational skills and ability to manage multiple tasks simultaneously

Preferred Qualifications

• ERP/billing software experience (Vantagepoint a plus)
• Business analysis experience (Power BI a plus)
• Remote Online Notary credential preferred

Education & Experience

• Associate degree in accounting
• PLUS
  • Minimum of four years of experience in business administration
  • Administrative/support role directly for executives and/or project managers

Physical Demands

• Frequently required to remain in a stationary position
• Frequently moving through home office, facility, and other environments
• On occasion, may move equipment or other items weighing up to 25 pounds

Travel / Relocation Requirements

• Up to 5% travel, which may include travel to any or all 50 US states
• Travel includes physically leaving home for business activities such as client sites, meetings with employees, business development meetings, running errands on behalf of the business, attending industry conferences, etc.

Compensation & Benefits

Pay Range

• $63,000 - $76,650 USD per year (Remote - United States)

Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Dental and vision plans
• Comprehensive medical, dental, and vision benefits extended to spouse/domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO, including additional paid time off during the last week of the year
• Company-paid life insurance coverage for employees and eligible dependents
• Short and long-term disability and AD&D coverage
• Professional development opportunities, tuition reimbursement, and professional licensing assistance
• Paid parental leave after one year of employment

Location

• Remote – work virtually from anywhere in the United States

Residents of CO, CA, IL, NY, WA, and Washington DC only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is the employer’s reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.