Project Accountant

Overview

A remote Project Accountant position is available, offering the opportunity to work virtually from anywhere in the United States. This role involves collaborating with professional services and operations teams to perform advanced project accounting activities throughout the project lifecycle, ensuring compliance with GAAP, contractual requirements, and company policies.

Responsibilities

Project Facilitation / Administration (70%)

• Create new projects and enter purchase orders (POs) and change orders (COs) in the ERP system based on approved request forms.
• Verify contract terms, task codes, billing rates, and funding limits for accuracy.
• Provide subject-matter expertise and guidance on project initiation within the ERP system.
• Review project financial documents and provide performance data to project managers.
• Support project managers throughout the project lifecycle including setup, billing, and closeout.
• Partner with project managers to monitor invoice status and proactively follow up.
• Collaborate with billing specialists to ensure accurate, compliant, and timely billing.
• Lead weekly coordination meetings with project managers to address open items, reporting needs, and ERP-related questions.

Project Administration (20%)

• Coordinate and collect required documentation for new clients and subcontractors, including NDA, COI, ACH info, W9, billing forms, and compliance materials.
• Maintain complete and organized contract administration files.
• Ensure ongoing project data accuracy through audits, reconciliations, and exception reporting.
• Ensure conformance to internal policies and recommend updates as needed.
• Prepare, generate, and submit client billings in accordance with contractual terms and organizational standards.
• Research and resolve invoicing discrepancies, implementing corrections as required.
• Monitor cash receipts and ensure proper application to outstanding invoices.

Audit / Process Improvements (10%)

• Serve as an ERP power user, evaluating workflows and recommending automation or efficiency improvements.
• Identify and drive project accounting process improvements in collaboration with software engineers and analysts.
• Assist with year-end audit support, including retrieval of invoices, contracts, and supporting documentation.
• Respond to ad hoc requests from project accountants, project managers, and leadership.
• Participate in training to expand accounting, ERP, and systems knowledge.
• Attend company and client meetings as required.
• Cross-train to support other Project Accounting and Finance team members.

Requirements

• Associate or Bachelor degree in accounting or related field.
• Minimum 5 years of experience in project accounting, billing projections, and contract administration.
• Proficiency with Microsoft 365 applications (Excel, Outlook, Word, Teams), including advanced Excel functionality.
• Experience with ERP or project accounting platforms; Deltek Vantagepoint preferred.
• Basic understanding of debits/credits, percentage of completion concepts, and billing schedules.
• Ability to work effectively in a fully remote environment with strong communication, organizational, and time-management skills.
• Clear written and verbal communication skills; comfortable supporting remote colleagues via Teams and email.
• Demonstrated problem-solving skills with the ability to identify issues, evaluate alternatives, and implement solutions.
• Ability to prepare, maintain, and analyze accurate financial records, reports, and documentation.
• Ability to work independently with minimal supervision and collaboratively within a team.
• Strong attention to detail and ability to meet deadlines.
• Organizational skills to manage multiple priorities simultaneously.

Physical Demands

• Frequently required to remain in a stationary position.
• Frequently moving through home office, facility, and other environments.
• Occasionally may move equipment or items weighing up to 25 pounds.

Travel Requirements

• Up to 5% travel, potentially to any of the 50 US states.
• Travel includes client sites, meetings with employees, business development meetings, errands, and industry conferences.

Compensation & Benefits

• Salary range: $80,000 - $90,000 per year.
• Choice of comprehensive medical plans, including two PPO-style plans and a high-deductible health plan (HDHP) with HSA option.
• Flexible spending accounts (FSA).
• Dental and vision plans.
• Medical, dental, and vision benefits extend to spouse/domestic partner and dependent children up to age 26.
• 401(k) plan with company match and self-directed brokerage account option.
• Paid time off including additional paid time off during the last week of the year.
• Company-paid life insurance coverage for employees and eligible dependents.
• Short and long-term disability, accidental death & dismemberment (AD&D) coverage.
• Professional development opportunities, tuition reimbursement, and professional licensing assistance.
• Paid parental leave after one year of employment.

Location

• Remote position available to candidates located anywhere within the United States.

Equal Employment Opportunity

The employer provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. Commitment to a diverse and inclusive workforce is emphasized.

Additional Information

• Residents of CO, CA, IL, NY, WA, and Washington DC: The salary range provided is a reasonable estimate of base compensation and may vary based on experience, skills, and location.
• The employer does not accept unsolicited resumes from recruiters or staffing agencies without a signed service agreement.