Project Accountant

Overview

A premier engineering and consulting firm specializing in mission-critical solutions for hyperscale data centers, advanced infrastructure, and high-performance building systems is seeking a Project Accountant. This role supports professional services and operations teams by performing advanced project accounting activities throughout the project lifecycle, ensuring compliance with GAAP, contractual requirements, and internal policies.

Responsibilities

Project Facilitation / Administration (70%)

• Create new projects and enter purchase orders (POs) and change orders (COs) in the ERP system based on approved requests
• Verify contract terms, task codes, billing rates, and funding limits for accuracy
• Provide expertise and guidance on project initiation within the ERP system
• Review project financial documents and report project performance data to project managers
• Support project managers throughout the project lifecycle including setup, billing, and closeout
• Monitor invoice status and proactively follow up with project managers
• Collaborate with billing specialists to ensure accurate, compliant, and timely billing
• Lead weekly coordination meetings with project managers to address open items and ERP-related questions

Project Administration (20%)

• Coordinate and collect required documentation for new clients and subcontractors (e.g., NDA, COI, ACH info, W9, billing forms)
• Maintain organized contract administration files on the network and in the accounting system
• Conduct regular audits, reconciliations, and exception reporting to ensure data accuracy
• Ensure conformance to internal policies and recommend updates as needed
• Prepare, generate, and submit client billings in accordance with contractual terms and organizational standards
• Research and resolve invoicing discrepancies and apply corrections
• Monitor cash receipts and ensure proper application to outstanding invoices

Audit / Process Improvements (10%)

• Serve as an ERP power user, evaluating workflows and recommending automation or efficiency improvements
• Identify and drive project accounting process improvements in collaboration with software engineers and analysts
• Assist with year-end audit support by retrieving invoices, contracts, and supporting documentation
• Respond to ad hoc requests from project accountants, project managers, and leadership
• Participate in training to expand accounting, ERP, and systems knowledge
• Attend company and client meetings as required
• Cross-train to support other Project Accounting and Finance team members

Other

• Complete assigned tasks and deliverables on time and within budget
• Perform other related duties as assigned

Requirements

• Advanced understanding of project accounting, billing projections, and contract administration
• Proficiency with Microsoft 365 applications (Excel, Outlook, Word, Teams), including advanced Excel functionality
• Experience with ERP or project accounting platforms (Deltek Vantagepoint preferred)
• Basic understanding of debits/credits, percentage of completion concepts, and billing schedules
• Ability to work effectively in a fully remote environment with strong communication, organizational, and time-management skills
• Clear written and verbal communication skills; comfortable supporting remote colleagues via Teams and email
• Demonstrated ability to identify issues, evaluate alternatives, and implement effective solutions
• Ability to prepare, maintain, and analyze accurate financial records, reports, and documentation
• Ability to work independently with minimal supervision and collaboratively within a team
• Strong attention to detail and ability to meet deadlines
• Organizational skills with the ability to manage multiple priorities simultaneously

Education and Experience

• Associate degree in accounting or related field
• Minimum of five (5) years of experience in project accounting or a closely related role
• ERP/billing software experience (Deltek Vantagepoint a plus)

Physical Demands

• Frequently required to remain in a stationary position
• Frequently move through home office, facility, and other environments
• Occasionally move equipment or items weighing up to 25 pounds

Travel Requirements

• Up to 5% travel within the United States, which may include client sites, meetings, business development, industry conferences, and other business activities

Compensation and Benefits

• Salary range: $63,000 - $76,650 per year
• Choice of comprehensive medical plans including PPO and HDHP with HSA options
• Flexible spending accounts (FSA)
• Dental and vision plans
• Medical, dental, and vision benefits extended to spouse/domestic partner and dependents up to age 26
• 401(k) plan with company match and self-directed brokerage account option
• Paid time off including additional time during the last week of the year
• Company-paid life insurance for employees and eligible dependents
• Short and long-term disability, accidental death & dismemberment coverage
• Professional development opportunities, tuition reimbursement, and professional licensing assistance
• Paid parental leave after one year of employment

Location

• Remote position; work virtually from anywhere in the United States