Project Accountant

Overview

This role supports project accounting across the lifecycle of assigned projects, collaborating closely with project management, field, and design teams. You will perform standard accounting activities with general instructions on routine work and detailed instructions on new projects or assignments. In some cases, you may lead routine projects of limited scope.

Responsibilities

Project Facilitation / Administration (70%)

• Support creation of new PO and CO items, including routing, confirming, and entering data as needed
• Support project initiation in the ERP system
• Generate and submit billings according to client submission requirements, including organization of required backup and conformance to firm billing standards and contract requirements
• Research invoicing discrepancies and make necessary corrections or adjustments
• Review project financial documents and scheduled billing to ensure accurate projected revenue
• Provide data and support related to resource planning
• Provide accounting-related support to project managers throughout the project lifecycle (project setup, billing, closeout, etc.)
• Monitor timely payment of invoices and follow up as necessary
• Manage accounts receivable and the collections process, including timely reporting of status and issues
• Hold weekly meetings with project managers to address outstanding items, provide insights/data requests, and answer ERP questions

Financial Reporting / Analysis (10%)

• Analyze and report to support leadership and project teams for current and future reporting needs, including project expenses, accounts receivable, and cash flow

Compliance & Contract Management (10%)

• Manage subcontractor invoicing per contract requirements
• Coordinate project contracts and change orders, including all applicable attachments, to subcontractors/subconsultants, and follow through until contracts are fully executed
• Provide and collect necessary supplemental contract information, including but not limited to NDA, COI, ACH info, W9, and billing forms
• Maintain concise contract administration files on the network and in the accounting system
• Ensure conformance to policy and propose/maintain updates as needed

Audit / Process Improvements (10%)

• Ensure project data accuracy by auditing projects as needed
• Work with the department manager and project managers to develop project management tool automations

Other

• Perform other related duties as assigned

Requirements

• Full understanding of project accounting, billing projections, and contract administration
• Skilled using M365 products (Excel, Word, Outlook, PowerPoint, Teams) and Smartsheet
• Project accounting experience, including analyzing budget vs. actual on a project-by-project basis
• Ability to manage complex billing schedules and invoicing; experience with AIA G702/G703
• Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness, and resourcefulness in a distraction-free workspace
• Ability to communicate verbally and in writing technical and non-technical information
• Ability to identify problems, evaluate alternatives, and implement effective solutions
• Ability to accurately prepare, update, and maintain records, files, and reports
• Ability to work successfully as a team member and independently with moderate supervision
• Ability to work under pressure and meet close deadlines
• Organizational skills, with the ability to manage multiple tasks simultaneously

Education / Experience Requirements

• Associate degree in accounting

PLUS

• Minimum of four years of experience in business administration
• Administrative/support role directly for executives and/or project managers
• ERP/billing software experience (Vantagepoint a plus)
• Business analysis experience (Power BI a plus)
• Remote Online Notary credential preferred

Physical Demands

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

• Frequently required to remain in a stationary position
• Frequently moving through home office, facility, and other environments
• On occasion, may move equipment or other items weighing up to 25 pounds

Travel / Relocation Requirements

• Up to 5% travel, which may include travel to any or all 50 US states
• Travel is defined as physically leaving home on behalf of business activities, including but not limited to client sites, meetings with other employees, meetings for business development purposes, running errands on behalf of the business, and attending industry conferences

Location

Remote — work virtually from anywhere in the United States

Compensation & Benefits

Pay Range

• 63,000 - 76,650 USD per year (Remote — United States)

CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is the employer’s reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.

Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Dental and vision plans
• Comprehensive medical, dental, and vision benefits extended to spouse/domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO, including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and eligible dependents
• Short- and long-term disability and AD&D coverage
• Professional development opportunities, tuition reimbursement, and professional licensing assistance
• Paid parental leave after one year of employment

Equal Employment Opportunity

This employer is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. Diversity is encouraged.