Project Accountant

Overview

A company specializing in turnkey BAS & EPMS solutions for mission-critical colocation and hyperscale data centers is seeking a Project Accountant. This role supports project accounting activities throughout the project lifecycle, collaborating with accounting, project management, field, and design teams. The position is fully remote within the United States.

Responsibilities

Project Facilitation / Administration (70%)

• Support new purchase orders (PO) and change orders (CO), including routing, confirmation, and data entry
• Assist with project initiation in the ERP system
• Generate and submit billings according to client requirements, ensuring proper backup and compliance with billing standards and contracts
• Research and resolve invoicing discrepancies
• Review project financial documents and scheduled billing for accurate revenue projections
• Provide data and support for resource planning
• Support project managers with accounting-related tasks throughout the project lifecycle, including setup, billing, and closeout
• Monitor timely payment of invoices and follow up as needed
• Manage accounts receivable and collections, reporting status and issues promptly
• Conduct weekly meetings with project managers to address outstanding items, provide insights, and answer ERP questions

Financial Reporting / Analysis (10%)

• Provide analysis and reporting to support leadership and project teams on project expenses, accounts receivable, and cash flow

Compliance & Contract Management (10%)

• Manage subcontractor invoicing per contract requirements
• Coordinate project contracts and change orders with subcontractors and subconsultants, ensuring full execution
• Collect and maintain necessary supplemental contract information (e.g., NDA, COI, ACH info, W9, billing forms)
• Maintain organized contract administration files in the network and accounting system
• Ensure policy conformance and propose updates as needed

Audit / Process Improvements (10%)

• Audit project data for accuracy
• Collaborate with department and project managers to develop project management tool automations

Other

• Complete assigned tasks and deliverables on time and within budget
• Perform other related duties as assigned

Requirements

• Associate degree in accounting
• Minimum of four years of experience in business administration
• Experience in project accounting, including billing projections and contract administration
• Skilled in Microsoft 365 products (Excel, Word, Outlook, PowerPoint, Teams) and Smartsheet
• Experience managing complex billing schedules and invoicing, including familiarity with AIA G702/G703 forms
• ERP and billing software experience (experience with Vantagepoint is a plus)
• Business analysis experience (Power BI is a plus)
• Ability to work effectively in a remote environment with strong communication, organizational skills, self-motivation, and resourcefulness
• Strong verbal and written communication skills for technical and non-technical information
• Problem-solving skills with the ability to evaluate alternatives and implement solutions
• Ability to maintain accurate records, files, and reports
• Ability to work independently and as part of a team with moderate supervision
• Ability to work under pressure and meet deadlines
• Strong organizational skills to manage multiple tasks simultaneously

Physical Demands

• Frequently required to remain stationary
• Frequently move through home office and other environments
• Occasionally move equipment or items weighing up to 25 pounds

Travel

• Up to 5% travel within the United States, which may include client sites, meetings, business development, industry conferences, and other business activities

Preferred Qualifications

• Experience in administrative/support roles for executives or project managers
• Remote Online Notary credential preferred

Compensation & Benefits

• Salary range: $63,000 - $76,650 per year (remote within the United States)
• Choice of comprehensive medical plans, including PPO and HDHP with HSA options
• Dental and vision plans
• Medical, dental, and vision benefits extend to spouse/domestic partner and dependents up to age 26
• 401(k) plan with company match and self-directed brokerage account option
• Paid time off including additional paid time off during the last week of the year
• Company-paid life insurance for employees and eligible dependents
• Short and long-term disability and AD&D coverage
• Professional development opportunities, tuition reimbursement, and professional licensing assistance
• Paid parental leave after one year of employment

Location

• Remote position available to candidates located anywhere in the United States

Equal Opportunity

The employer is an Equal Employment Opportunity/Affirmative Action employer and participates in the E-Verify program. Diversity in the workforce is encouraged.

Additional Information

• Residents of CO, CA, IL, NY, WA, and Washington DC: The salary range provided is a reasonable estimate of base compensation and may vary based on experience, skills, and location.
• The employer does not accept unsolicited resumes from recruiters or staffing agencies without a signed service agreement.