Project Accountant

Overview

A premier engineering and consulting firm specializing in mission-critical solutions for hyperscale data centers, advanced infrastructure, and high-performance building systems is seeking a Project Accountant. This remote position allows you to work virtually from anywhere in the United States.

Responsibilities

Project Facilitation / Administration (70%)

• Create new projects, enter purchase orders (POs) and change orders (COs) in the ERP system based on approved request forms
• Verify contract terms, task codes, billing rates, and funding limits are accurately established
• Provide subject-matter expertise and guidance on project initiation in the ERP system
• Review project financial documents and provide data to project managers on project performance
• Support project managers throughout the project lifecycle including project setup, billing, and closeout
• Partner with project managers to monitor invoice status and proactively follow up as necessary
• Collaborate with billing specialists to ensure accurate, compliant, and timely billing
• Lead weekly coordination meetings with project managers to address open items, reporting needs, and ERP-related questions

Project Administration (20%)

• Coordinate and collect all required documentation for new clients and subcontractors, including NDA, COI, ACH info, W9, billing forms, and related compliance materials
• Maintain complete and well-organized contract administration files on the network and in the accounting system
• Ensure ongoing project data accuracy through regular audits, reconciliations, and exception reporting
• Ensure conformance to internal policies and recommend updates or enhancements as needed
• Prepare, generate, and submit client billings in accordance with contractual terms, submission requirements, and organizational standards
• Research and resolve invoicing discrepancies, implementing corrections or adjustments as required
• Monitor cash receipts and ensure proper application to outstanding invoices

Audit / Process Improvements (10%)

• Serve as ERP power user evaluating existing workflows and recommending automation or efficiency improvements
• Identify and drive project accounting process improvements in collaboration with Software Engineers and Business & Financial Analysts
• Assist with year-end audit support, including retrieval of invoices, contracts, and supporting documentation
• Respond to ad hoc requests from project accountants, project managers, and leadership
• Participate in training to expand accounting, ERP, and systems knowledge
• Attend company and client meetings as required
• Cross-train to provide support to other Project Accounting and Finance team members

Other

• Complete assigned tasks and deliverables on time and on budget
• Perform other related duties as assigned

Requirements

• Advanced understanding of project accounting, billing projections, and contract administration
• Proficiency with Microsoft 365 (Excel, Outlook, Word, Teams), including advanced Excel functionality
• Experience with an ERP or project accounting platform (Deltek Vantagepoint preferred)
• Basic understanding of debits/credits, percentage of completion concepts, and billing schedules
• Ability to work effectively in a fully remote environment with strong communication, organizational, and time-management skills in a distraction-free workspace
• Clear written and verbal communication skills; comfortable supporting remote colleagues via Teams and email
• Demonstrated ability to identify issues, evaluate alternatives, and implement effective solutions
• Ability to prepare, maintain, and analyze accurate financial records, reports, and documentation
• Ability to work independently with minimal supervision and collaboratively within a team environment
• Strong attention to detail and ability to meet deadlines
• Organizational skills with the ability to manage multiple priorities simultaneously

Education and Experience

• Associate degree in accounting or related field
• Minimum of five (5) years of experience in project accounting or a closely related role
• ERP / billing software experience (Vantagepoint a plus)

Physical Demands

• Frequently required to remain in a stationary position
• Frequently moving through home office, facility, and other environments
• Occasionally may move equipment or other items weighing up to 25 pounds

Travel Requirements

• Up to 5% travel, which may include travel to any or all 50 US states
• Travel includes client sites, meetings with employees, business development meetings, errands on behalf of the business, industry conferences, etc.

Compensation and Benefits

• Salary range: $63,000 - $76,650 per year
• Choice of comprehensive medical plans including two PPO-style plans and a high deductible health plan (HDHP) with HSA option
• Flexible spending accounts (FSA)
• Dental and vision plans
• Medical, dental, and vision benefits extended to spouse/domestic partner and dependent children up to age 26
• 401(k) with company match and self-directed brokerage account option
• Paid time off including additional paid time off during the last week of the year
• Company-paid life insurance coverage for employees and eligible dependents
• Short and long-term disability, accidental death & dismemberment (AD&D) coverage
• Professional development opportunities, tuition reimbursement, and professional licensing assistance
• Paid parental leave after one year of employment

Location

• Remote position available to candidates located anywhere within the United States