Project Accounting Analyst

Overview

• Fully Remote
• The organization operates in the architecture, engineering, and construction (AEC) industry, supporting project delivery, environmental protection, and community development.

This Project Accounting Analyst role supports project and division managers by maintaining project financial records, monitoring revenue and costs, and facilitating timely invoicing and collections. The position helps ensure projects are accurately tracked and closed out properly.

Responsibilities

• Set up projects in the accounting system according to contract terms.
• Maintain project-related records including contracts and change orders.
• Ensure billing rates and change orders comply with contracts and guidelines.
• Assist project managers with setting revenue and cost budgets.
• Close projects promptly upon completion.
• Review project expenses and prepare invoices for approval.
• Post invoices accurately into the accounting system and reconcile unbilled balances monthly.
• Ensure timely entry and payment of subcontractor invoices.
• Conduct regular follow-ups on submitted invoices and coordinate with collections staff.
• Track retainers and apply them to projects.
• Monitor project financials, including backlog, WIP balances, and revenue recognition.
• Support auditors by compiling necessary financial information.
• Attend project meetings related to financial discussions.
• Develop ad-hoc reports and support compliance initiatives.
• Communicate effectively within project teams and escalate issues as needed.

Requirements

• Associate’s degree or currently pursuing, preferably in Business Administration or Accounting.
• 3 to 5 years of office experience; professional services experience is a plus.
• Experience with cost and revenue tracking is advantageous.
• Highly organized with strong attention to detail.
• Proficiency in MS Office, especially Excel.
• Familiarity with accounting systems; experience with Vision or Deltek products is a plus.
• Ability to multitask and work independently.
• Excellent written and verbal communication skills.

Compensation & Benefits

Pay Range

• Hourly expected pay range: $26 to $28 USD.

Benefits & Perks

• Medical, dental, and vision insurance options.
• Company-paid life, short-term, and long-term disability insurance.
• 401(k) retirement plan.
• Paid time off and holidays.
• Opportunities for cross-training and diverse project work.

Equal Opportunity Statement

The employer is an equal opportunity employer and considers applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note on Employer of Record

This role is not through an employer of record arrangement.