Project Analyst

Overview

This role supports project success by compiling accurate cost data and tracking financial health to help ensure compliance with budgets and contracts. Working closely with Project Managers and cross-functional teams, you will support project setup through key performance indicators (KPIs) and sales tracking, helping keep complex project financials aligned with client expectations.

Responsibilities

• ERP & Systems Management:
  • Review and understand contract language, cost estimates, and proposals to initiate projects in the Enterprise Resource Planning (ERP) system, including initial project setup, task setup, billing setup, billing rates, etc.
  • Enter and maintain project baseline budgets and resource allocations to authorized contract funding.
  • Prepare applicable reports and reconcile financial data with other records on file.
  • Identify inconsistencies, deviations from policies, and errors to support corrective actions.
• Cost Tracking & Financial Analysis:
  • Translate proposal cost estimates into project budget setups.
  • Monitor project status and financial health using KPIs such as revenue and contribution margin to support schedule and budget management.
  • Reconcile actual charges to budgets to ensure revenue and financial posting accuracy.
  • Run reports, analyze data, identify potential issues, and propose solutions to Project Managers.
  • Prepare reports with critical deadlines, including client reports, internal trend reports, and project schedule compliance reports.
• Project Planning & Resourcing:
  • Assist with executing and finalizing project resource plans in the ERP.
  • Load projects using actual resources and escalate potential impacts to budget to Project Managers.
• Customer Relationship Management (CRM):
  • Enter and track sales opportunities in a CRM application to support accurate revenue forecasting by client and service type.
  • Validate sales financials through frequent communication with Project Managers.
• Billing & Invoicing:
  • Conduct bi-monthly prebill reviews to ensure accuracy of all labor and expense charges; identify and resolve discrepancies.
  • Perform invoice reviews to ensure accurate billing prior to client submittal.
  • Escalate billing impacts and seek resolution with the Project Manager and Accounting.
• Contracts & Documentation:
  • Support processing of contracts, amendments, and purchase orders.
  • Cross-reference contracts with purchase orders to ensure vendor/subcontractor compliance with procedures and policies.
  • Monitor project and purchase order dates and accruals.
  • Review reporting documents and summaries to verify accuracy and conformance with functional, corporate, contract, government, and client requirements.
• Collaboration & Training:
  • Maintain working relationships with Project Managers and key stakeholders, including Accounting, Project Controls, Manager of Projects, Division Directors, Manager of Project Analysts, Engineering, and Technical staff.
  • Coordinate quality assurance project training and client-required training.

Qualifications

• Bachelor’s Degree in Business Administration, Finance, or related industry.
• Typically requires 3 years of experience in business or project analytics, project controls, or a support role in a technical or engineering consulting environment.
• Demonstrated business/financial aptitude.
• Ability to effectively balance conflicting priorities.
• Excellent organization and time management skills; very detail-oriented; ability to multi-task.
• Strong analytical skills with the ability to exercise discretion, judgment, and professionalism due to the confidential nature of project work.
• Ability to comprehend and carry out instructions and follow tasks to completion with minimal direction.
• Intermediate to advanced computer skills, including Microsoft Excel (including tables/charts/formulas) and Word (including formatting).
• Excellent communicator with the ability to work and communicate across all levels of an organization.
• Excellent attention to detail.

Compensation & Benefits

• Compensation Range: USD $64,000.00 - USD $96,000.00 /Yr.
• Additional benefits information is not included in this posting.

Location

• Some positions may be performed remotely in one or more U.S. states.

Work Authorization & Screening

• Applicants must be legally authorized to work in the U.S. without current or future employer sponsorship.
• Employment is contingent upon passing pre-employment and random drug/alcohol screenings, background checks, and annual motor vehicle record reviews per company and client policies.

Equal Opportunity

• The employer is an equal opportunity employer and will consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

AI Disclosure & Accommodations

• Automated tools or AI may be used to assist with application review and communication.
• Human decisions: final hiring decisions are made solely by human reviewers.
• To request an accommodation or opt out of automated review/communication, follow the accommodation instructions provided by the employer prior to applying.