Project Billing Accountant

Overview

The Project Accountant is responsible for ensuring accurate project setup and billing compliance by reviewing client contract documentation and entering data into the project accounting system according to contract terms and corporate guidelines. This role manages the full invoicing lifecycle, supports subconsultant invoice payments, and executes project closeout activities including complex reconciliations. The position provides detailed analysis and research to respond to internal and external client inquiries, serves as a liaison during audits, and analyzes work-in-process and accounts receivable. The Project Accountant also contributes to the implementation and testing of new departmental software and offers guidance to peers, assisting with system maintenance and troubleshooting in collaboration with IT.

Responsibilities

• Review client contract documentation and ensure accurate project setup in the project accounting system in accordance with contract terms and corporate guidelines
• Input and maintain project data to support accurate billing, reporting, and financial analysis
• Manage the invoicing process end to end, including creating, revising, posting, and archiving invoice packets for multiple projects
• Prepare invoices for projects within engineering or architectural environments, including multi-million-dollar projects
• Coordinate and support subconsultant and subcontractor invoice processing, including review, validation, and payment support
• Execute project closeout activities, including complex reconciliations and final billing
• Analyze work-in-process and accounts receivable to identify issues, trends, and opportunities for improvement
• Provide detailed analysis and research to respond to internal and external client inquiries related to billing, project status, and financial data
• Collaborate closely with project managers to track deadlines, milestones, and deliverables, ensuring timely and accurate billing
• Process and track change orders, ensuring accurate reflection in project budgets, contracts, and invoices
• Serve as a liaison during internal and external audits, providing documentation and support related to project accounting
• Contribute to the implementation, testing, and rollout of new departmental software and tools
• Act as a subject matter expert in project accounting systems such as Deltek Vantagepoint, Deltek Vision, or BST, providing guidance and support to peers
• Assist with system maintenance and troubleshooting in collaboration with IT
• Utilize advanced Excel functions such as pivot tables, VLOOKUP, SUMIF, and INDEX MATCH for data analysis, reporting, and reconciliation
• Support continuous improvement of project accounting processes, documentation, and controls

Requirements

• Minimum 1 year of project billing experience within an engineering or architectural company with revenue over $75 million
• Experience creating invoices for multi-million-dollar projects
• Experience processing and managing change orders
• Experience working with project managers to track deadlines and milestones
• Hands-on billing experience within an engineering or architectural firm environment
• Strong understanding of lump sum and time and materials billing methods
• Proficiency with Deltek Vantagepoint, Deltek Vision, or BST project accounting systems
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, SUMIF, and INDEX MATCH
• Ability to interpret contract terms and apply them accurately to project setup and billing
• Strong analytical skills with the ability to perform detailed financial analysis and reconciliations
• Effective communication skills to respond to client inquiries and collaborate with project managers
• High attention to detail and accuracy in financial data entry, billing, and reporting

Preferred Qualifications

• Associate or bachelor’s degree in accounting, finance, or a business-related field
• Experience working within large engineering or architectural organizations with complex project structures
• Experience serving as a liaison during audits and supporting audit-related requests
• Experience contributing to the implementation and testing of new departmental software and tools
• Experience providing subject matter expertise and guidance to peers on project accounting processes and systems
• Familiarity with Excel macros or interest in developing advanced Excel automation skills
• Ability to adapt project accounting skills across various clients, sectors, and project types
• Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities in a fast-paced environment

Compensation & Benefits

• Pay range: $28.00 - $34.00 per hour
• Eligibility for benefits may depend on job classification and length of employment
• Potential benefits include medical, dental, and vision coverage; critical illness, accident, and hospital insurance; 401(k) retirement plan with pre-tax and Roth post-tax contributions; voluntary life and AD&D insurance for employee and dependents; short and long-term disability; health spending account (HSA); transportation benefits; employee assistance program; and paid time off including vacation and sick leave

Location

• This is a contract-to-hire position based in Camp Hill, PA
• The position is fully remote

Additional Information

• The application deadline is June 15, 2026

The employer is an equal opportunity organization and considers all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.