Project Final Reconciliation Coordinator

Overview

This role supports accurate and timely financial management and closeout of a high volume of client projects. The Project Final Reconciliation Coordinator reconciles approved project budgets and contract terms to activity recorded in financial systems, investigates variances, coordinates resolution of open items with cross-functional partners, maintains audit-ready documentation, and supports final billing and project closure.

Responsibilities

• Prepare project-level reconciliations comparing approved budgets and contract terms with recorded revenue, costs, and cumulative client billings
• Identify, quantify, and investigate material variances, including unrecorded or unbilled costs and misclassified transactions, and coordinate necessary corrections
• Confirm cumulative invoicing aligns with approved Statements of Work (SOWs) and amendments
• Verify that required invoices, credits, reclassifications, and closeout entries are completed, or that outstanding items are otherwise resolved, before recommending project closure
• Coordinate with Accounts Receivable, Business Analysis, Finance, account teams, and operational partners to resolve discrepancies and obtain required supporting documentation and approvals
• Manage a full portfolio of projects and track reconciliation status, open items, owners, and due dates through completion
• Use ERP reports, supporting schedules, and standardized workpapers to validate project coding and maintain consistent reconciliation procedures
• Maintain exception logs and escalate aged, material, or unresolved items according to established protocols
• Maintain audit-ready files containing source reports, calculations, explanations, approvals, and evidence of resolution
• Monitor reconciliation volume, aging, and open exceptions and provide regular status reporting to Finance leadership
• Analyze recurring coding, billing, and handoff issues and recommend improvements to systems, controls, and workflows
• Support reconciliation of legacy project balances and other project accounting analyses as assigned

Requirements

• Associate or bachelor's degree in Accounting, Finance, Business Administration, or related field preferred; equivalent experience considered
• Two or more years of experience in project accounting, billing, revenue operations, or financial reconciliation preferred
• Working knowledge of project accounting concepts, including budgets, revenue recognition, client billing, reimbursable costs, and unbilled revenue
• Strong analytical and investigative skills, with the ability to identify discrepancies and resolve issues
• Detail-oriented and organized, with the ability to manage multiple reconciliations and meet deadlines
• Effective cross-functional collaboration skills, particularly with Finance, account teams, and operations
• Clear communication skills, including documenting findings, variances, and required follow-up
• Sound judgment, accountability, and commitment to accurate, audit-ready documentation
• Continuous-improvement mindset focused on strengthening processes, controls, and workflows
• Hybrid work setup preferred

Preferred Qualifications

• Experience with ERP systems and project-level financial reporting preferred
• NetSuite experience is a plus

Compensation & Benefits

• Salary range: $54,000 – $60,000 annually (actual salary depends on background and experience)
• Immediate eligibility for all benefits, including medical, dental, vision, group term life, short-term and long-term disability
• Benefits 100% company paid
• 401k plan employer matching contributions
• Eligibility for company sponsored incentive plans
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Employee Assistance Program
• Comp pay or comp time for onsite weekend work
• Availability of cell-phone stipends, based on business need
• Leadership development training program and other career development programs
• Remote and hybrid work schedule options

Location

Hybrid work setup preferred. Office locations in Upper Saddle River, NJ (HQ), Red Bank, NJ, and San Diego, CA.

M/F/D/V