Purchase Order Coordinator [AQ-23599]

Overview

This role supports end-to-end operational needs for a Marketing Procurement team, with a focus on purchase order (PO) coordination, spend accuracy, and continuous process improvement. Responsibilities include managing inbound requests, ensuring advertising agency and marketing vendor spend is correctly budgeted, coded, contract-aligned, tax-compliant, and processed smoothly through SAP Ariba.

You will work within a shared-services team environment of approximately 12 members and manage a high volume of business requests (about 1,000 annually), while helping build and optimize net-new business processes.

Responsibilities

• Requisition & PO Management:
  • Prepare, process, and manage purchase requisitions and PO requests in SAP Ariba.
  • Track open POs and non-PO payments from initial intake through final invoice resolution.
• Budget & Estimate Review:
  • Review agency and vendor estimates to determine appropriate business units, expense categories, tax treatments, and accounting codes.
  • Partner with Finance and Marketing analysts to ensure accurate classification.
• Cross-Functional Collaboration:
  • Work with Marketing, Finance, Purchasing, Procurement, Tax, and SAP GBS (Global Business Services) to ensure compliance, clear contract alignment, and accurate documentation.
• Vendor & Stakeholder Support:
  • Act as the primary point of contact for Marketing stakeholders and external vendors.
  • Troubleshoot invoice rejections, correct submissions, and resolve payment bottlenecks.
• Process Automation & Improvement:
  • Use workflow technologies and approved AI tools to streamline intake.
  • Identify duplicate or incomplete requests to reduce cycle times.
  • Contribute to self-service resources such as FAQs, user guidance, and dashboards.

Requirements

• Experience: 2 to 4 years of experience in purchase order management, invoicing, accounts payable, or procurement operations.
• Technical Skills:
  • Strong proficiency with SAP Ariba (or an equivalent enterprise procurement system).
  • High comfort level with Microsoft Office Suite and/or Google Workspace.
• Education: Bachelor’s degree in Business, Finance, Accounting, or a related field (equivalent professional experience will be considered).
• Core Competencies:
  • Strong attention to detail when working with budget allocations, accounting codes, and financial data.
  • Strong written and verbal communication skills to explain PO and invoice statuses to non-finance stakeholders.
  • Proven organizational skills to manage multiple open actions in a fast-paced, high-volume environment.

Preferred Qualifications

• Experience supporting procurement operations in a large-scale or enterprise environment.

Compensation & Benefits

• Structured two-week onboarding/training provided directly alongside the Finance team upon starting.

Location

• Location not specified in the provided job description.