R&D Purchasing and Payment Operations Specialist

Overview

This role is accountable for compliance approval, purchasing, and invoice/payment management for PDx R&D.

Responsibilities

• Apply the local “No PO No Pay” policy by ensuring all orders are raised in the Agora Purchasing System prior to work being committed and before payment is made.
• Serve as a key user of the AST compliance system and as the R&D point of contact for the compliance team.
• Ensure all relevant R&D contracts receive pre-approval within these systems before any work is committed.
• Ensure invoices are appropriately approved prior to payment.
• Document compliance systems and processes as applicable to R&D processes.
• Work with the compliance team to resolve issues as they arise.
• Provide cover for PDx Operations Specialists in different locations.
• Provide reports on PO status, identifying potential invoicing or payment issues as required.
• Work with Finance and Project teams to resolve issues of late or non-payment.
• Partner with Finance and Sourcing to ensure vendor POs and invoices have the correct payment terms.
• When required, raise sundry invoices to 3rd party vendors or internal recharges to other GE sites to cross-charge internal labor costs and direct project expenditure.
• Provide support on other R&D Operations activities as required.

Quality & Compliance Goals

• Be aware of and comply with the GEHC Quality Manual, Quality Management System (including GMP and GLP), and applicable laws and regulations as they apply to this job type/position.
• Complete all planned Quality & Compliance training within defined deadlines.
• Identify and report any quality or compliance concerns and take immediate corrective action as required.

Qualifications

• High school diploma, GED, or local equivalent
• 3 years of experience working in a corporate environment
• Strong operational background from similar processes
• Strong written and oral English communication skills

Preferred Qualifications

• Self-starter able to work independently and collaboratively in a team environment
• Ability to understand local business issues, articulate issues to colleagues, and propose potential solutions
• Ability to review data and identify potential issues
• Excellent administrative and interpersonal skills, with the ability and confidence to work effectively across multiple project teams
• Knowledge of Excel and PowerPoint

Compensation & Benefits

• Relocation Assistance Provided: No