Remote Accounting Associate

Overview

This role involves supporting day-to-day accounting operations and financial recordkeeping in a fully remote, full-time position. The Accounting Associate works with administrative and operational teams to process routine transactions, maintain accurate records, monitor outstanding items, and support timely reporting. Success depends on accuracy, confidentiality, reliable documentation, and consistent financial processes.

Responsibilities

• Accounting & bookkeeping: Maintain accurate financial records; enter transactions; organize supporting documentation; ensure accounting information is complete and properly categorized.
• Accounts payable: Review vendor invoices for accuracy; verify supporting documentation; assist with invoice coding; maintain payment records; flag discrepancies for review.
• Accounts receivable: Record customer payments; assist with invoice tracking; monitor outstanding balances; support follow-up on unresolved account items.
• Reconciliation: Assist with bank, credit card, vendor, and customer account reconciliations; investigate discrepancies; escalate unusual transactions when necessary.
• Financial reporting: Prepare routine accounting summaries, transaction reports, spreadsheets, and supporting schedules for management review.
• Expense documentation: Organize receipts, invoices, and expense records to support accurate reporting and consistent recordkeeping.
• Internal coordination: Communicate with authorized team members and vendors regarding invoice questions, missing documentation, payment records, and account discrepancies.
• Process compliance: Follow established accounting procedures; maintain appropriate approval records; protect confidential financial information.
• Administrative support: Assist with month-end close activities, document organization, audit preparation, and other accounting tasks as business needs require.

Requirements

• Previous experience in accounting, bookkeeping, accounts payable, accounts receivable, or a related financial support role.
• Working knowledge of basic accounting principles, transaction processing, reconciliations, and financial documentation.
• Proficiency with spreadsheets and standard business software, including Microsoft Excel or comparable tools.
• Strong attention to detail and the ability to identify inconsistencies in financial records.
• Excellent organizational skills, written communication, and problem-solving ability.
• Ability to manage deadlines, maintain accurate records, and handle multiple priorities with appropriate follow-through.
• Commitment to confidentiality, ethical conduct, and responsible handling of financial information.
• Reliable internet access and a suitable workspace for fully remote work.

Preferred Qualifications

• Experience supporting construction, painting, contracting, trades, or other project-based businesses.
• Familiarity with accounting software and vendor invoice workflows.

Compensation & Benefits

The organization intends to provide a benefits package for eligible employees, including:

• Health insurance: Health coverage options, subject to applicable plan terms and eligibility requirements.
• Retirement benefits: Access to a retirement savings plan, subject to plan provisions and eligibility.
• Paid leave: Paid leave in accordance with applicable policies and eligibility requirements.

Specific coverage, enrollment requirements, and leave provisions will be explained during the hiring process.

Location

Fully remote / work from an appropriate home workspace.