Remote Bookkeeping / Payroll Specialist

Overview

A portfolio-backed operating environment supporting multiple brands across consumer packaged goods, pet wellness, and related categories is seeking a detail-oriented, proactive Bookkeeper. This role involves managing day-to-day accounting operations and ensuring financial accuracy across complex inventory and fulfillment systems spanning Amazon, DTC, and retail channels.

Responsibilities

• Manage core accounting functions including Accounts Payable (AP), Accounts Receivable (AR), inventory reconciliation, retail deduction management, multi-channel revenue reconciliation, and monthly close.
• Process and manage vendor invoices for contract manufacturers, 3PLs, freight providers, marketing agencies, brokers, and professional services.
• Ensure accurate expense coding, proper accrual treatment, and timely payments within negotiated terms.
• Maintain vendor master records, including W-9 collection and annual 1099 preparation; resolve discrepancies.
• Evaluate and implement AP automation tools as transaction volume warrants.
• Manage incoming payments from wholesale retail, marketplace, and DTC partners.
• Reconcile customer accounts and follow up on outstanding invoices across multiple retailer payment cycles and terms.
• Support cash flow tracking and weekly cash position reporting.
• Code, validate, dispute, and recover retailer deductions and chargebacks, including shortages, pricing discrepancies, compliance penalties, co-op and MDF, new store allowances, slotting, scan-based trading adjustments, and post-audit claims.
• Distinguish valid trade spend from invalid deductions; file disputes with supporting documentation and track recovery.
• Reconcile broker commission accruals, sales reports, and deduction pass-throughs with third-party sales representation firms.
• Read and interpret standard EDI transactions (810, 850, 856, 812, 820) in coordination with 3PL and EDI service providers.
• Reconcile inventory across Amazon FBA, 3PLs, retailer DCs, contract manufacturers, freight forwarders, and sample/demo inventory.
• Track Cost of Goods Sold (COGS) and inventory adjustments by SKU and channel.
• Investigate and resolve discrepancies between physical, platform, and accounting records.
• Apply landed cost methodology allocating freight, duties, tariffs, and inspection costs to unit cost at SKU level.
• Maintain FIFO inventory valuation.
• Coordinate cycle counts and annual physical inventory with 3PL partners; book adjustments and maintain shrinkage reserve.
• Maintain reserves for obsolescence, slow-moving inventory, short-dated product, and promotional or damaged goods.
• Account for kitting, bundling, and retailer-specific SKU cost build-up.
• Record inter-channel transfers such as FBA to DTC and retailer returns to 3PL.
• Reconcile Amazon settlements, fees, refunds, chargebacks, reimbursements, and lost/damaged inventory claims.
• Reconcile Shopify payouts, processor fees, refunds, and disputes.
• Ensure accurate revenue recording under ASC 606 by channel.
• Account for subscription revenue and marketing-related expenses.
• Reconcile invoices from third-party logistics providers and track related costs.
• Perform monthly bank and credit card reconciliations.
• Maintain weekly cash position reports and support 13-week cash flow forecasts.
• Prepare and complete monthly close process in QuickBooks Online, including journal entries, accruals, and deferred revenue schedules.
• Generate financial reports (P&L, balance sheet, cash flow) within defined timelines.
• Manage multi-state sales tax through platforms like Avalara or TaxJar, including returns preparation and filing coordination.
• Monitor economic nexus thresholds and apply marketplace facilitator rules.
• Maintain resale certificates and manage use tax on samples and promotional products.
• Produce gross-to-net revenue bridges by channel and build monthly channel P&Ls.
• Deliver SKU-level profitability reporting and support promotional ROI analysis.
• Account for returns, refunds, accruals, and maintain audit-ready books.
• Support outside CPA during tax preparation and annual review.
• Prepare for potential payroll onboarding and management if brought in-house.

Requirements

• 5+ years of full-charge bookkeeping or staff accounting experience, or 3+ years with explicit consumer packaged goods (CPG) and multi-retailer wholesale experience.
• Direct experience with big box retail accounting including deduction coding, dispute filing, chargeback recovery, and retailer portal reconciliation.
• Inventory accounting experience in a physical goods environment, including landed cost allocation, FIFO valuation, and multi-location reconciliation.
• Mastery and certification in QuickBooks Online.
• Proficiency in Avalara, TaxJar, or comparable multi-state sales tax platforms.
• Familiarity with Amazon Seller Central, Shopify, and supporting e-commerce tools.
• Experience with ShipHero or comparable 3PL warehouse management systems.
• Working knowledge of standard EDI transaction sets (810, 850, 856, 812, 820).
• Experience working with 3PLs and fulfillment cost structures.
• Advanced skills in Excel and Google Sheets.
• Strong attention to detail and ability to work independently.

Preferred Qualifications

• Experience in CPG or pet wellness brands.
• Familiarity with scaling startups.
• Experience with multi-channel revenue streams (Amazon, DTC, Wholesale).
• Experience implementing e-commerce reconciliation tools (e.g., A2X, Link My Books, Finaloop).
• Experience migrating inventory accounting from manual tracking to accounting or inventory management systems.
• Familiarity with Recharge, Returnly, and Klaviyo.
• Experience with AP automation platforms (Bill.com, Ramp, or similar).
• Experience supporting investor diligence, lines of credit, or M&A transactions.
• Experience running payroll through platforms like Gusto, Rippling, or ADP.
• Accounting degree, CPA, or active CPA candidacy.

Compensation & Benefits

• Work from home
• Flexible schedule
• Paid time off (PTO)
• Paid holidays
• Professional development support
• Growth opportunities within a multi-brand portfolio

Location

Remote