Research Administrator 2, Emergency Medicine (Remote Opportunity)

Overview

This position has flexibility to be based anywhere in the U.S., for candidates who are willing to travel to the Stanford School of Medicine campus 2–3 times per year.

The Department of Emergency Medicine is seeking a Research Administrator 2 to manage proposal preparation and/or post-award activities on grants, contracts, program projects, and federal grants, both routine and complex, with minimal supervision.

Responsibilities

• Participate with the principal investigator in preparing administrative components of proposals within sponsored and non-sponsored research guidelines; oversee and communicate the submission process (paper and electronic) and review documents for completeness and compliance.
• Develop, prepare, and finalize project budgets, including budget justification.
• Serve as a liaison and active partner between principal investigators, the Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Collaborate with the Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to funds and revenue.
• Develop and communicate reports supporting project status; create forecasting and decision aides.
• Participate in contract closeout processes; submit final reports and certificates; compile information and documents needed for audit inquiries.
• Understand, apply, and advise on university and government policies for projects.
• Serve as a resource on subject area matters and overall technical support to the principal investigator and other university staff.
• Participate in and contribute to process improvements; lead other staff in group projects.
• May participate in mentoring and provide cross-training as needed.

Minimum Qualifications

• Bachelor’s degree and three years of job-related experience, or a combination of education and relevant experience.

Knowledge, Skills, and Abilities

• Basic knowledge of governmental regulations.
• Ability to understand, interpret, and communicate policies and procedures.
• Excellent oral, written, and communication skills.
• Strong analytical skills, with demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills and knowledge of accounting principles.
• Ability to complete Cardinal Research Administration Foundational Training (CRAFT) I and II within the first year in the role.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Competency in project management.
• Extreme attention to detail.
• Ability to work independently while seeking or offering assistance when needed.
• Ability to review proposals or manage projects with an understanding of the overall scope and goals of each sponsored project.
• Excellent time management and organizational skills.

Certificates and Licenses

• Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position.
• Certified Accountant or Auditor or similar credential desired.

Location

Flexible nationwide U.S. base with travel to the Stanford School of Medicine campus 2–3 times per year.