Research Administrator 2

Overview

The School of Medicine is seeking a Research Administrator (RA) to support a high-volume research administration unit within the Department of Dermatology. The RA will handle a full range of administrative, financial, and related tasks for pre-award and post-award sponsored research activities, including proposal preparation and management of funds and budgets after award.

Dermatology manages pre- and post-award activities for a large and diverse portfolio of sponsoring agencies, working with federal, industry, and non-profit sponsors across contracts, grants, and clinical trials.

Responsibilities

• Collaborate with the principal investigator to prepare administrative components of proposals within sponsored and non-sponsored research guidelines.
• Oversee and communicate the submission process (paper and electronic) and review documents for completeness and compliance.
• Develop, prepare, and finalize project budgets; provide budget justification.
• Serve as a liaison between principal investigators, the Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Partner with the Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures; advise on post-award spending and commitment activity; oversee compliance related to funds and revenue.
• Develop and communicate reports supporting project status; create effective forecasting and decision tools.
• Participate in contract closeout activities, including submission of final reports and certificates; compile information and documents needed for audit inquiries.
• Understand, apply, and advise on university and government policies for projects.
• Provide subject-area and technical resource support to the principal investigator and other university staff.
• Contribute to process improvements; lead other staff in group projects.
• May serve as a mentor and provide cross-training as needed.

Minimum Education and Experience

• Bachelor’s degree and three years of job-related experience, or a combination of education and relevant experience.

Knowledge, Skills, and Abilities

• Basic knowledge of governmental regulations.
• Ability to understand, interpret, and communicate policies and procedures.
• Excellent oral, written, and communication skills.
• Strong analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Extreme attention to detail.
• Ability to work independently while seeking or offering assistance when needed.
• Ability to review a proposal or manage a project with understanding of overall sponsored-project scope and goals.
• Excellent time management and organizational skills.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Competency in project management.

Certificates and Licenses Required

• Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position.
• Ability to complete CRAFT I and II within the first year in role.

Preferred Qualifications

• Certified Accountant or Auditor or similar credential.

Physical Requirements

• Frequently sit, grasp lightly, use fine manipulation, and perform desk-based computer tasks; lift, carry, push, and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand, and sort and file paperwork or parts.
• Rarely lift, carry, push, and pull objects weighing 11–20 pounds.
• Reasonable accommodation will be provided to employees with disabilities who require accommodation to perform essential job functions.

Work Standards

• Interpersonal skills: ability to work well with colleagues and clients, and with external organizations.
• Promote culture of safety: demonstrate commitment to personal responsibility and value for safety; communicate safety concerns; use and promote safe behaviors based on training and lessons learned.
• Comply with applicable university policies and procedures, including personnel policies and other policies found in the University’s Administrative Guide.