Retirement Plan Specialist (People & Culture)

Overview

This People & Culture Specialist, Retirement role is responsible for administering and maintaining the firm’s qualified retirement plans, including the 401(k), Puerto Rico 401(k), and Employee Stock Bonus Plan programs. The position supports day-to-day plan administration, responds to employee and principal inquiries, reconciles contributions and loan activity, partners with internal and external stakeholders, and helps ensure accurate, timely, and compliant plan operations.

Responsibilities

• Assist with day-to-day administration of qualified retirement plan programs, including 401(k), Puerto Rico 401(k), and Employee Stock Bonus Plan activities
• Support the Retirement Plan inbox and respond to employee and principal inquiries in a prompt, accurate, professional manner
• Reconcile employer contributions, employee contributions, employee deductions, loan payments, and related activity between payroll, draw, vendors, and plan recordkeepers
• Identify payroll and vendor discrepancies, coordinate corrective actions, and support accurate, compliant plan administration
• Audit, balance, and rectify contribution and loan payments, including monitoring overdue loan payments and administering employee and partner loan payment processes
• Produce and analyze plan demographic, performance, census, allocation, and earnings data, including support for Employee Stock Bonus Plan administration
• Assist with determining participant eligibility within applicable plans, calculating appropriate contributions and forfeitures, and communicating required data to recordkeepers, actuaries, payroll, and draw teams
• Support annual compliance activities, including retirement plan audits, annual census reporting, Form 5500 support, ADP/ACP and other nondiscrimination testing, and federally mandated retirement plan disclosures and notices
• Prepare accounting records through trial balance, assist auditors with financial statements, and maintain accounting records for the firm’s retirement plan programs
• Analyze information and prepare exhibits for plan committee meetings; attend committee meetings as requested
• Conduct retirement plan orientation and education meetings for new hires, employees, and principals, as needed
• Serve as a liaison between the firm, plan participants and beneficiaries, payroll, draw, recordkeepers, retirement plan vendors, actuaries, OGC, and outside counsel on plan-related matters
• Review and distribute relevant plan information, communications, documentation, disclosures, and notices to participants and beneficiaries
• Assist participants with rollover, distribution, loan, contribution adjustment, refund, and other plan-related questions or administrative changes
• Support implementation of new plans, programs, plan changes, and administrative procedure updates
• Maintain accurate and timely documentation and records for plan-related activities, following established company policies and procedures
• Maintain knowledge of legal and regulatory changes, trends, and other developments affecting retirement benefits
• Handle confidential and sensitive information with appropriate discretion while working in a virtual team environment
• Assist the Total Rewards Benefits team on administration of the firm’s health and welfare benefits, as needed
• Assist the Total Rewards Leaves team on administration of employee leaves, as needed
• Other duties as required

Requirements

• Bachelor’s degree required; focus in Business Administration, Human Resources, Finance, Accounting preferred
• Three (3) or more years of experience in retirement plan administration, required
• Experience with retirement plan (IRS and ERISA) laws in a professional services firm, preferred

Preferred Qualifications

• Certified Pension Service Professional (CPSP)
• Co-pilot experience

Skills & Abilities

• Excellent written and verbal communication skills
• Ability to comprehend complex legal documents and filings
• Ability to make sound recommendations based on analysis, experience, and judgment
• Ability to problem-solve issues to resolution
• Ability to work well under pressure while remaining composed and professional
• Ability to work in a fast-paced environment; prioritize and manage multiple assignments
• Strong organizational skills and time management practices
• Ability to maintain strong internal and external working relationships
• Ability to maintain a high level of confidentiality

Software

• Intermediate to advanced computer software skills including Word, Excel and Outlook, required
• Must be able to create Excel spreadsheets using formulas, required

Compensation & Benefits

• National Range: $32.70/hr - $34.62/hr
• Maryland Range: $32.70/hr - $34.62/hr
• NYC/Long Island/Westchester Range: $32.70/hr - $34.62/hr

Individual salaries offered are determined after consideration of numerous factors including qualifications, experience, skills, and geography.

Benefits may be subject to eligibility requirements.

Location

• National and specified ranges for Maryland and NYC/Long Island/Westchester locations provided.

Equal Opportunity Statement

Equal Opportunity Employer, including disability/vets. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.