Senior Accounts Payable Specialist

Overview

This role supports the administration of accounts payable and related financial systems. Responsibilities include processing invoices and purchase orders, administering electronic payments, maintaining accurate records and documentation, and assisting with vendor tax reporting, expense management, and month-end close activities. The position also involves providing timely, accurate, and compliant payment processing while responding to internal and vendor inquiries.

Responsibilities

• Review, code, and process vendor invoices and purchase orders, ensuring appropriate approvals and supporting documentation
• Prepare and process payments, including checks, ACH transactions, and Positive Pay uploads
• Maintain vendor records, accounts payable files, and related documentation
• Verify invoice accuracy and receipt of goods or services prior to payment
• Ensure timely payment processing and compliance with vendor payment terms
• Maintain accounts payable reports and resolve vendor inquiries
• Administer vendor tax reporting, including W-9 collection and annual 1099 processing
• Complete month-end close activities and accounts payable reconciliations
• Support cash management, forecasting, and capital asset tracking activities
• Administer expense management and corporate credit card programs, including user support and compliance monitoring
• Support audits, system enhancements, and process improvement initiatives
• Reconcile AP-related accounts
• Perform other duties and special projects as assigned

Requirements

• Associate degree in Accounting, Business, Finance, or a related field
• Minimum of five (5) years of recent accounts payable experience
• Experience processing invoices, vendor payments, reconciliations, and month-end accounts payable activities
• Strong organizational skills with the ability to maintain accurate records and documentation
• Effective verbal and written communication skills
• Demonstrated problem-solving and analytical abilities
• Self-motivated with the ability to work independently and collaboratively across departments
• Experience supporting vendor relationships and resolving payment-related inquiries

Preferred Qualifications

• Bachelor’s degree in Accounting, Business, Finance, or a related field
• Experience with NetSuite
• Experience with accounts payable automation, expense management, or financial systems
• Experience supporting audits, process improvements, or system implementations
• Experience administering corporate credit card or employee expense programs

Technical Skills

• Proficient with Microsoft Office 365 applications, including Excel, Word, and Outlook
• Intermediate Excel skills, including formulas, sorting/filtering, and data analysis
• Experience working with accounts payable, financial, or ERP systems
• Ability to maintain accurate financial records and generate reports from financial systems

Compensation & Benefits

• Salary range: $65,000 to $70,000 annually
• Comprehensive benefits package, including:
  • Medical, dental, and vision coverage
  • Retirement savings plans with company contributions
  • Paid time off and company holidays
  • Paid parental and family leave
  • Access to employee assistance and wellness resources
  • Life and disability insurance
  • Professional development opportunities
  • Flexible work arrangements

Location

• Fully remote
• Travel requirements: Up to 10% travel based on business needs
• While the role is remote, employees may be required to attend in-person meetings, team gatherings, or organizational events several times per year. Advance notice will be provided, and attendance is expected.

Work Environment

• Primarily a remote work environment
• Ability to remain in a stationary position for extended periods while working at a desk or workstation
• Ability to operate standard office equipment, including a computer, keyboard, mouse, webcam, and telephone
• Ability to occasionally move throughout a workspace to access files, office equipment, and work-related materials
• Effective written and verbal communication skills required for interacting with employees, clients, and stakeholders