Senior Bookeeper

Overview

This is a full-time, remote Senior Bookkeeper position reporting directly to the CEO, Finance Lead, and Financial Controller. The role involves managing financial operations across multiple entities, investments, and ventures, ensuring accurate bookkeeping, vendor coordination, and financial reporting.

Responsibilities

• Manage accounts payable, accounts receivable, and vendor coordination
• Approve weekly payments and process invoices using QuickBooks
• Coordinate with external controllers for payment runs and coding
• Track accounts receivable and vendor contract obligations
• Maintain and monitor finance-related communications
• Generate and organize weekly AP, AR, and balance sheet reports across entities
• Reconcile accounts, credit cards, and recurring transactions for accuracy
• Identify and flag uncategorized or missing financial entries
• Maintain and organize key financial records such as contracts, insurance, and SPV documentation
• Support tax deadlines, quarterly filings, and audit preparation in collaboration with operations and compliance teams
• Coordinate with vendors to ensure clean, categorized financial data
• Track active SaaS subscriptions, flag duplications or overspending, and support quarterly reviews
• Collaborate on cost-saving opportunities and contract renegotiations
• Serve as the primary contact for finance-related documentation and follow-up with external vendors
• Organize information requests and deadlines from tax firms, CPAs, and legal partners
• Ensure internal systems (QuickBooks, Google Drive, ClickUp) accurately reflect vendor inputs

Requirements

• Minimum 5 years of experience in bookkeeping, finance operations, or multi-entity accounting
• Experience supporting external controllers, tax advisors, and vendors
• Background in startup or fast-paced operational environments preferred
• Advanced proficiency with QuickBooks Online, QuickBooks Pro, and Excel
• Experience with Xero, Google Sheets, and automation tools is a plus
• Familiarity with ClickUp, Slack, and financial dashboard tools
• Highly organized and proactive with strong communication skills
• Ability to translate financial documents into actionable tasks and flags
• Comfortable working with ambiguity and incomplete data, with strong problem-solving skills

Preferred Qualifications

• Experience working with CPAs and handling audit preparation
• Exposure to venture capital, media, or creative industries
• Familiarity with SaaS contract negotiation and cost optimization

Compensation & Benefits

• Full-time position (40 hours per week)
• Remote work opportunity
• Flexible schedule and time off
• Direct collaboration with executive leadership
• Access to advanced AI and productivity tools
• Clear path for long-term career growth
• Supportive culture emphasizing ownership, strategic thinking, and continuous improvement

Location

Remote (Colorado, USA preferred)

Note: Applications from agencies or recruiters will not be considered. Only individual candidates applying through the specified application process will be reviewed.