Senior Payroll & Reporting Specialist

Overview

This is a remote position. Candidates must reside in a state where the employer is registered to do business as an employer. Eligible states currently include:

AL, AZ, CA, CO, CT, DC, DE, FL, GA, ID, IL, IN, KY, LA, MA, ME, MD, MI, MN, MO, MS, NC, NH, NJ, NM, NV, NY, OH, OR, PA, RI, SC, TN, TX, UT, VA, VT, WA, WI, WV.

Reports to: Senior Manager, Payroll

Workstyle: Remote

Travel expectations:

• Minimal travel; determined by business needs and may include occasional trips for key meetings, collaboration opportunities, or area-connected events.

Physical requirements/demands:

• Primarily sedentary, home-based role requiring the ability to remain stationary for extended periods while working at a computer.
• Regular use of standard office equipment (computer, keyboard, mouse, telephone).
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Application period:

• Applications are accepted on a rolling basis and will continue until the position is filled.

Responsibilities

• Execute bi-weekly multi-state, multi-entity payroll runs end-to-end—including on-cycle, off-cycle, severance, bonuses, and commission payouts—within established controls.
• Audit and reconcile payroll-impacting changes (new hires, terminations, compensation updates, garnishments) against source systems to ensure data integrity.
• Perform independent reasonableness checks and source-data verifications for final wage and leave payout calculations prior to payment release.
• Build, run, and analyze recurring pay registers, deduction audits, tax withholding checks, and retro/adjustment reports using Workday and advanced Excel.
• Lead assigned payroll system/process projects, workflow configurations, and Workday testing; provide substantiated rationale for technical updates.
• Research and resolve complex payroll tickets independently; escalate unresolved risks to the Senior Manager with documented context and recommended solutions.
• Triage agency tax notices, resolving routine matters independently and supporting quarterly tax account reviews under Senior Manager direction.
• Maintain, document, and update standard operating procedures (SOPs), audit evidence, and verification logs for non-routine payroll transactions.

Requirements

• 3–5 years of progressive payroll experience processing complex, multi-state payrolls (multi-entity experience preferred).
• Proven experience independently running end-to-end bi-weekly payroll processing, off-cycle adjustments, severance, and commission calculations.
• Advanced Excel capabilities (pivot tables, lookups, SUMIFS, large dataset handling, and reconciliation template building).
• Demonstrated proficiency with Workday Payroll and reporting tools, including hands-on experience with system testing and release validation.
• Strong analytical and mathematical skills, with a track record of executing payroll balancing, variance analysis, and month-end reconciliations.
• Deep functional knowledge of payroll compliance, tax treatments, and agency notice triage.
• Demonstrated ability to exercise independent judgment on non-routine payments, verifying source data before finalizing transactions.

Preferred Qualifications

• Certified Payroll Professional (CPP) or equivalent certification.
• Hands-on experience with payroll tax registrations and agency notice administration.

Compensation & Benefits

Compensation transparency:

• Salaried, exempt position with a pay range of $70,000–$93,000.
• Placement within the range is determined by factors including knowledge, skills, years and depth of experience, and equity with internal team members.

Benefits include:

• Generous Paid Time Off and major paid holidays.
• Comprehensive health coverage: Medical, Dental, and Vision (PPO or HDHP options) at a low cost.
• Virtual medical consultations and mental health services.
• Family-friendly benefits, including up to 14 weeks of fully paid parental leave for birthing parents (6 weeks STD + 8 weeks parental leave) and 8 weeks of fully paid parental leave for non-birthing parents, plus adoption assistance, pet insurance, caregiver leave, and fertility benefits.
• Financial wellness: 401(k) plan with company matching, employer HSA contributions for eligible plans, Life & AD&D insurance, flexible spending account options, and resources to help manage financial moments.
• Professional development: access to training programs, certifications, and tuition assistance.

Equal Opportunity / Additional Information

• Equal opportunity employer committed to maintaining a discrimination-free workplace.
• Offers of employment are contingent upon satisfactory completion of a criminal background check; prior conviction does not automatically rescind an offer (case-by-case determination in accordance with applicable law).
• Employment process may include accommodations for qualified applicants with disabilities.
• E-Verify participation may apply in certain locations as required by law.

AI use during the process:

• Candidates may use AI tools for assessment or take-home exercises as long as submitted work represents the candidate’s own understanding and abilities.
• AI tools may not be used during live interviews to generate, draft, suggest, or influence responses; all interview answers must be original work.