Senior Payroll & Reporting Specialist

Overview

• Workstyle: Remote
• Reporting to: Senior Manager, Payroll
• Travel Expectations: Minimal travel; may include occasional trips for key meetings, collaboration opportunities, or area-connected events.

This is a remote position. To be eligible for hire, candidates must reside in a state where the organization is registered to do business as an employer. Eligible states currently include:

• AL, AZ, CA, CO, CT, DC, DE, FL, GA, ID, IL, IN, KY, LA, MA, ME, MD, MI, MN, MO, MS, NC, NH, NJ, NM, NV, NY, OH, OR, PA, RI, SC, TN, TX, UT, VA, VT, WA, WI, WV.

Responsibilities

• Execute bi-weekly multi-state, multi-entity payroll runs end-to-end—including on-cycle, off-cycle, severance, bonuses, and commission payouts—within established controls.
• Audit and reconcile payroll-impacting changes (new hires, terminations, compensation updates, garnishments) against source systems to ensure data integrity.
• Perform independent reasonableness checks and verify source data for final wage and leave payout calculations prior to payment release.
• Build, run, and analyze recurring pay registers, deduction audits, tax withholding checks, and retro/adjustment reports using Workday and advanced Excel.
• Lead assigned payroll system/process projects, workflow configurations, and Workday testing, providing substantiated rationale for technical updates.
• Research and resolve complex payroll tickets independently; escalate unresolved risks to the Senior Manager with documented context and recommended solutions.
• Triage agency tax notices, resolve routine matters independently, and support quarterly tax account reviews under the Senior Manager’s direction.
• Maintain, document, and update standard operating procedures (SOPs), audit evidence, and verification logs for non-routine payroll transactions.

Requirements

• 3–5 years of progressive payroll experience processing complex, multi-state payrolls (multi-entity experience preferred).
• Proven ability to independently run end-to-end bi-weekly payroll processing, including off-cycle adjustments, severance, and commission calculations.
• Advanced Excel skills, including pivot tables, lookups, SUMIFS, large dataset handling, and reconciliation template building.
• Proficiency with Workday Payroll and reporting tools, including hands-on experience with system testing and release validation.
• Strong analytical and mathematical skills, with experience executing payroll balancing, variance analysis, and month-end reconciliations.
• Deep functional knowledge of payroll compliance, tax treatments, and agency notice triage.
• Ability to exercise independent judgment on non-routine payments, including verifying source data before finalizing transactions.

Preferred Qualifications

• Certified Payroll Professional (CPP) or equivalent certification.
• Hands-on experience with payroll tax registrations and agency notice administration.

Compensation & Benefits

• Pay range (salaried, exempt): $70,000–$93,000
• Placement within the range is determined by factors including knowledge, skills, years and depth of experience, and equity with internal team members.

Perks/Benefits include:

• Generous Paid Time Off and major paid holidays.
• Comprehensive Medical, Dental, and Vision coverage at a low cost through a PPO or HDHP plan.
• Virtual medical consultations through MDLIVE, and mental health services through some preferred partners.
• Family-friendly benefits including:
  • Up to 14 weeks of fully paid parental leave for birthing parents (6 weeks STD + 8 weeks parental leave)
  • 8 weeks of fully paid parental leave for non-birthing parents
  • Adoption assistance, pet insurance, caregiver leave, and fertility benefits
• Financial wellness including 401(k) with company matching, employer HSA contributions for eligible plans, Life & AD&D insurance, flexible spending account options, and resources to help manage financial moments.
• Professional development with access to training, certifications, and tuition assistance.

Location & Work Conditions

• Home-based, primarily sedentary role requiring the ability to remain in a stationary position for extended periods while working at a computer.
• Regular use of standard office equipment (computer, keyboard, mouse, telephone).
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Additional Information

• Application period: Applications are accepted on a rolling basis and will continue until the position is filled.
• Equal opportunity: Equal Opportunity Employer. Offers of employment are contingent upon satisfactory completion of a criminal background check.
• AI tools during the process: AI tools may be used for assessments or take-home exercises as long as submitted work reflects the candidate’s own understanding and abilities. AI tools may not be used during live interviews to draft, suggest, or influence responses.
• E-Verify: The organization is a participant in E-Verify in certain locations as required by law.
• Background check: Please note that prior conviction does not automatically rescind an offer; decisions are made case-by-case in accordance with applicable law.