Senior Payroll & Reporting Specialist

Overview

• Workstyle: Remote (home-based)
• Reports to: Senior Manager, Payroll
• Application period: Applications are accepted on a rolling basis and will continue until the position is filled.

Eligibility / Residency Requirements

Remote work is available; however, to be eligible for hire, candidates must reside in a state where the organization is registered to do business as an employer. Eligible states currently include:

• AL, AZ, CA, CO, CT, DC, DE, FL, GA, ID, IL, IN, KY, LA, MA, ME, MD, MI, MN, MO, MS, NC, NH, NJ, NM, NV, NY, OH, OR, PA, RI, SC, TN, TX, UT, VA, VT, WA, WI, WV.

Travel Expectations

• Minimal travel; may include occasional trips for key meetings, collaboration opportunities, or area-connected events.

Responsibilities

• Execute bi-weekly multi-state, multi-entity payroll runs end-to-end, including on-cycle, off-cycle, severance, bonuses, and commission payouts, within established controls.
• Audit and reconcile payroll-impacting changes (new hires, terminations, compensation updates, garnishments) against source systems to ensure data integrity.
• Perform independent reasonableness checks and source-data verifications for final wage and leave payout calculations prior to payment release.
• Build, run, and analyze recurring pay registers, deduction audits, tax withholding checks, and retro/adjustment reports using Workday and advanced Excel.
• Lead assigned payroll system/process projects, including workflow configurations and Workday testing, and provide substantiated rationale for technical updates.
• Research and resolve complex payroll tickets independently; escalate unresolved risks to the Senior Manager with documented context and recommended solutions.
• Triage agency tax notices, resolve routine matters independently, and support quarterly tax account reviews under Senior Manager direction.
• Maintain, document, and update standard operating procedures (SOPs), audit evidence, and verification logs for non-routine payroll transactions.

Requirements

• 3–5 years of progressive payroll experience processing complex, multi-state payrolls (multi-entity experience preferred).
• Proven experience independently running end-to-end bi-weekly payroll processing, including off-cycle adjustments, severance, and commission calculations.
• Advanced Excel capabilities, including pivot tables, lookups, SUMIFS, large dataset handling, and reconciliation template building.
• Proficiency with Workday Payroll and reporting tools, including hands-on experience with system testing and release validation.
• Strong analytical and mathematical skills, including payroll balancing, variance analysis, and month-end reconciliations.
• Deep functional knowledge of payroll compliance, tax treatments, and agency notice triage.
• Ability to exercise independent judgment on non-routine payments, verifying source data before finalizing transactions.

Preferred Qualifications

• Certified Payroll Professional (CPP) or equivalent certification.
• Hands-on experience with payroll tax registrations and agency notice administration.

How Success Will Be Measured

• 100% timely and accurate execution of bi-weekly multi-state payroll runs and reconciliation deliverables.
• Rigor and quality of independent verification for non-routine calculations to prevent downstream errors or audit gaps.
• Timely completion, testing accuracy, and successful adoption of assigned Workday system projects and process improvement initiatives.
• Proactive risk management, capacity flagging, and high-quality escalation packages (research + proposed solution).

Physical Requirements / Demands

• Primarily sedentary, home-based role.
• Ability to remain in a stationary position for extended periods while working at a computer.
• Regular use of standard office equipment (computer, keyboard, mouse, telephone).
• Reasonable accommodations may be made for individuals with disabilities to perform essential functions.

Compensation & Benefits

Pay Range

• $70,000–$93,000 (salaried, exempt)
• Placement within the range is determined by factors including knowledge, skills, years and depth of experience, and equity with internal team members.

Benefits / Perks

• Generous Paid Time Off with flexible paid time off policies and major paid holidays.
• Comprehensive health coverage: Medical, dental, and vision (PPO or HDHP options) at a low cost.
• Employee wellness: Virtual medical consultations and mental health services through preferred partners.
• Family-friendly benefits:
  • Up to 14 weeks of fully paid parental leave for birthing parents (6 weeks STD + 8 weeks parental leave)
  • 8 weeks of fully paid parental leave for non-birthing parents
  • Adoption assistance, pet insurance, caregiver leave, and fertility benefits.
• Financial wellness: 401(k) with company matching; employer HSA contributions for eligible plans; Life & AD&D insurance; flexible spending accounts.
• Professional development: Training programs, certifications, and tuition assistance.

Additional Information

• Offers of employment are contingent upon satisfactory completion of a criminal background check. Prior conviction does not automatically rescind an offer; determinations are made case-by-case in accordance with applicable law.
• Employment process is conducted without regard to race, color, religion, nationality or ethnic background, sex, pregnancy, sexual orientation, gender identity or expression, age, disability, protected veteran status, genetic information, or other attributes protected by state, federal, and local law.

AI Use Policy During the Hiring Process

• AI tools may be used for assessment or take-home exercises as long as the work submitted represents your own understanding and abilities.
• AI tools may not be used during live interviews to generate, draft, suggest, or influence responses; all interview answers must be your own original work.

Accessibility / Accommodations

• The organization provides accommodation so qualified individuals with disabilities may participate in the selection process.

E-Verify

• E-Verify participation applies in certain locations as required by law.