Senior Specialist, Accounts Payable
Overview
- Fully Remote
The organization operates in the pharmaceutical, biotechnology, and medical device sectors, supporting drug development through services in neuropharmacology, DMPK, toxicology, bioanalysis, translational medicine, and clinical research phases II through IV.
This Senior Specialist, Accounts Payable role manages accounts payable and purchase order activities. Responsibilities include leading the month-end close process, maintaining vendor records, ensuring compliance with purchasing policies, and improving departmental service levels. The role also supports process improvements and mentoring to strengthen financial operations.
Responsibilities
- Lead AP month-end close, preparing liability accruals and schedules
- Maintain vendor master records with appropriate approvals
- Create and issue purchase orders following established policies
- Enter vendor transactions and file supporting documentation
- Match invoices and purchase orders to receiving documents
- Review invoices and expense reports for accuracy and approval
- Manage the AP inbox and transaction filing
- Respond to vendor inquiries and reconcile statements
- Participate in vendor meetings as appropriate
- Process pass-through costs in coordination with accounts receivable
- Purchase kitchen and office supplies using cost containment strategies
- Track delivered packages and secure backup documents
- Order shipping supplies and create online waybills
- Process outgoing mail with correct postage
- Prepare monthly reports, cost trend reviews, and vendor pricing analyses
Requirements
- University or college degree in accounting, finance, or business administration
- Four or more years of experience processing high volumes of complex invoices (preferred)
Compensation & Benefits
- Pay range and compensation package will be determined based on the candidate’s experience, skills, and other relevant factors
- Company-matched 401(k)
- Company-sponsored Group Life/AD&D insurance
- Short- and long-term disability insurance
Equal Opportunity
The organization is an equal opportunity employer and is committed to an inclusive environment. All qualified applicants are considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.