Staff Accountant

Overview

An accounting outsourcing firm specializing in membership-based nonprofits, including trade associations and professional societies, is seeking a Staff Accountant focused on Accounts Receivable and Cash Receipts. This role supports accurate and timely transaction processing, reconciliations, and month-end close activities within a remote work environment.

Responsibilities

Accounts Receivable & Transaction Processing

• Record daily cash receipts and accounts receivable journal entries in the accounting system
• Process client refunds accurately and promptly
• Manage and respond to client inquiries via a ticketing system
• Maintain and update client-specific tracking tools and supporting schedules
• Ensure completion of client deliverables according to service level agreements (SLAs)

Reconciliations & Month-End Close

• Reconcile online payment batches with credit card and merchant processing systems
• Match payments within the ERP system and investigate discrepancies
• Perform accounts receivable-related reconciliations
• Review month-end cash receipt entries for accuracy and completeness
• Support the overall close process to ensure timely and accurate financial reporting

Reporting & Communication

• Provide regular status updates to Accounting Managers on task progress and issues
• Maintain organized logs of tasks, deliverables, and deadlines
• Participate in client meetings, document key takeaways, and communicate action items internally
• Keep trackers and schedules updated in real time
• Maintain system access and submit requests as needed

Vendor & Payment Controls

• Validate vendor banking information prior to payment processing to ensure accuracy and reduce risk

Ad Hoc Support

• Assist with troubleshooting merchant processing issues, general ledger coding questions, and reconciliation discrepancies
• Support process improvements and other accounting initiatives as assigned

Requirements

• Bachelor’s degree in Accounting or Finance preferred
• 1–3 years of accounting experience, including exposure to cash receipts or accounts receivable processing
• Experience with ERP systems; NetSuite preferred
• Strong Excel skills with ability to analyze and manipulate data
• Excellent organizational and time management skills with ability to manage multiple priorities
• Ability to work independently and meet deadlines with minimal supervision
• Strong communication and interpersonal skills
• Client-service oriented with ability to collaborate across teams
• Proactive, detail-oriented approach with commitment to continuous improvement

Compensation & Benefits

• Salary range: $55,000 - $70,000 per year
• Fully remote work environment
• Opportunity to develop technical accounting and systems expertise
• Exposure to a diverse client base and complex transactions
• Collaborative team environment focused on process efficiency and continuous improvement

Location

• This position operates fully remotely

Note: This job description reflects the general nature and level of work performed. Additional duties may be assigned as needed. Reasonable accommodations will be provided to qualified individuals with disabilities.