Staff Accountant — Custodial Accounting

Overview

A national third-party administrator with a local market presence is seeking a detail-oriented and highly motivated Staff Accountant to join their growing team. This role reports directly to the Controller and is a key member of the Accounting Department, responsible for maintaining the integrity of financial records, supporting custodial account operations, and ensuring compliance with accounting standards and internal controls.

Responsibilities

• Prepare monthly reconciliations and analysis of custodial accounts, ensuring accurate recording of client assets, cash transactions, deposits, withdrawals, transfers, and balances.
• Monitor custodial account activity, investigate and resolve discrepancies or reconciling items promptly.
• Ensure all custodial transactions are properly documented, authorized, and recorded in accordance with company policy and regulatory requirements.
• Support safeguarding of client assets through strong internal controls.
• Monitor aged receivables, communicate professionally with clients regarding outstanding balances, and support collection efforts while maintaining positive client relationships.
• Manage daily cash receipts, deposits, and custodial transaction totals, maintaining accurate records of all custodial cash movement.
• Prepare and record bank and cash reconciliation entries, ensuring timely reconciliation of revenue, receivables, and custodial cash balances.
• Monitor cash activity, assist with treasury management functions, and promptly investigate unusual transactions or variances.
• Participate in internal audits, compliance reviews, and process improvement initiatives to strengthen financial controls over custodial funds and client assets.
• Collaborate with operations, client service, and management teams to resolve accounting issues and improve financial processes.
• Identify opportunities to automate or streamline accounting and reconciliation procedures.
• Communicate effectively with internal stakeholders, financial institutions, auditors, and external vendors.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 2 years of accounting experience, preferably involving cash management, reconciliations, or custodial/client account administration.
• Strong understanding of GAAP and accounting principles.
• Advanced proficiency with Microsoft Excel and Microsoft Office Suite.
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Demonstrated attention to detail and commitment to maintaining confidential information.

Preferred Qualifications:

• Experience with general ledger accounting, account reconciliations, and financial reporting.
• Strong understanding of cash reconciliation and treasury management activities.
• Ability to work independently while contributing as a collaborative team member.
• Experience working with custodial accounts, trust accounts, escrow accounts, client funds, or similar financial structures.
• Knowledge of financial services, asset management, trust operations, or custody-related accounting practices.
• Experience with Sage Intacct (preferred but not required).

Compensation & Benefits

• Salary range: $35,000—$38,000 USD, commensurate with experience and qualifications.
• Certain roles may be eligible for additional compensation, including bonuses, merit increases, and sales commissions based on applicable plans.
• Comprehensive medical, dental, vision, and life insurance coverage.
• 401(k) retirement plan with employer match.
• Health Savings Account (HSA) and Flexible Spending Accounts (FSAs).
• Paid time off (PTO) and disability leave.
• Employee Assistance Program (EAP).

Equal Employment Opportunity

The employer is committed to providing equal opportunity in all employment practices, including selection, hiring, performance management, promotion, transfer, compensation, benefits, education, training, social, and recreational activities. This commitment applies regardless of race, religious creed, color, national origin, ancestry, physical or mental disability, genetic information, pregnancy, marital status, sex, gender, gender identity or expression, age, sexual orientation, military and veteran status, or any other protected status under local, state, or federal law.