Staff Accountant

Overview

This Staff Accountant role involves owning the full lifecycle of payroll and commission accounting, including journal entries, reconciliations, and reporting. The position also supports daily cash management and cash reconciliation, along with general support during month-end close. Accuracy, timeliness, and compliance are essential while managing a high volume of recurring monthly and quarterly deadlines in coordination with the Corporate Controller’s team and related functions including Payroll, Sales, and Treasury-related activities.

Responsibilities

Payroll & Commission Accounting

• Prepare and post payroll-related journal entries, including hourly payroll, wage splits, technician wages, salaries entries, and quarterly bonus entries.
• Record and process monthly commission entries, accruals, and true-ups across sales, rental, and usage commission categories, including related compensation reclasses.
• Support commission-related processes including service commission reclass and allocation, wage accruals, and 401(k) forfeiture reclasses.
• Prepare and maintain reconciliations for payroll-, compensation-, and commission-related balance sheet accounts.
• Calculate and process the quarterly Sales Leader Bonus, including completion of the calculation and audit of manager submissions.
• Perform data loads and checks within the commission system to ensure accurate commission calculation and reporting.
• Prepare bookings and sales profit summary reporting, and submit payments-to-payroll reporting for commission payouts.
• Support ongoing commission system maintenance and enhancements as the commission structure evolves, including integration of Service, Rentals, and Parts commissions.
• Assist in building and maintaining a recurring commission dashboard/reporting package for Sales Leadership.
• Support periodic and monthly external audit requests related to payroll and compensation.

Cash Management & Reconciliation

• Perform daily cash management, including monitoring bank balances, tracking cash position, and supporting daily funding or transfer decisions.
• Prepare timely and accurate daily and monthly cash reconciliations, identifying and resolving reconciling items.
• Coordinate with Accounts Payable, Accounts Receivable, and banking contacts to resolve discrepancies and ensure accurate cash reporting.
• Maintain supporting documentation for cash transactions in accordance with internal control and audit requirements.

General Month-End Close Support

• Assist with other close-related journal entries, account reconciliations, and supporting schedules as assigned.
• Support ad hoc analysis and reporting requests from the Corporate Controller.
• Participate in continuous improvement of close processes and documentation.
• Perform other duties as assigned or required to support overall operations and objectives.

Requirements

• Subject to pre-employment checks, including but not limited to background checks, drug screenings, and motor vehicle record checks.
• Bachelor’s degree in Accounting, Finance, or related field.
• 1–3 years of general accounting experience; experience with payroll, commission, or cash accounting preferred.
• Basic knowledge of Generally Accepted Accounting Principles (GAAP) required; International Financial Reporting Standards (IFRS) preferred.
• Proficiency in Microsoft Excel; experience with ERP systems required.
• Familiarity with commission or compensation systems (e.g., Captivate) a plus.
• Strong attention to detail and demonstrated reconciliation/account analysis skills.
• Ability to manage a high volume of recurring deadlines across daily, monthly, and quarterly cycles.

Preferred Qualifications

• Experience with payroll, commission, or cash accounting.
• Familiarity with commission or compensation systems (e.g., Captivate).
• Experience working through audit and month-end pressure.

Compensation & Benefits

Health Benefits

• Medical, Dental and Vision Insurance
• Prescription Drug Plan

Financial and Tax-Saving Benefits

• Company-paid Disability, Life and AD&D Insurance
• 401(k) plan with company match and profit sharing
• Flexible Spending Accounts, Health Savings Account, and Dependent Care Account

Additional Benefits

• Critical Illness
• Legal Services
• Identity Theft Protection
• Pet Insurance

Company Benefits

• Paid Time Off
• Employee Assistance Program
• Tuition Reimbursement
• Milestone & Anniversary Gifts
• Philanthropy/Corporate Contributions
• Associate Giving Fund
• Discount Programs

Additional Perks

• Technology and Home Office Setup: laptop, dual monitors, docking station, wireless keyboard and mouse
• Flexible Work Arrangements: remote work options and flexible scheduling
• Professional Development Opportunities: training programs and tuition reimbursement for further education or certifications
• Career Growth and Advancement: opportunities for internal mobility, mentorship programs, and leadership development initiatives
• Company-sponsored social events and team-building activities
• Employee recognition program

Physical Requirements & Working Conditions

• Classified as sedentary work.
• Ability to remain stationary for extended periods while occasionally moving within the office to complete tasks.
• Physical demands include frequent lifting and/or moving objects weighing up to 10 pounds and occasionally up to 25 pounds.
• Manual dexterity needed for computer operation, writing, and handling materials.
• Clear articulation and voice control are essential for communication via telephone.
• Vision abilities required: close vision, peripheral vision, and ability to adjust focus.
• Occasional exposure to shop environments and associated hazards may occur.
• Must manage tight deadlines, shifting priorities, and a high volume of information flow while maintaining professionalism.
• Handling sensitive and confidential information is part of the job.
• Standard office equipment such as laptops and smartphones are regularly utilized; noise levels typically range from low to moderate.

Travel and Schedule Requirements

• May require occasional overtime and flexibility in work hours, especially during month-end close and audit periods.

Equal Opportunity

Equal Opportunity Employer (Minorities/Women/Protected Veterans/Disabled).