Staff Accountant

Overview

A nonprofit organization dedicated to improving the lives of those affected by kidney disease is seeking a Staff Accountant to join their finance team. This role reports to the Vice President of Finance and supports grant administration, payroll processes, and overall accounting operations. The position offers the opportunity to contribute to a meaningful mission within a collaborative and values-driven environment.

Responsibilities

Grant Administration

• Manage grant billing processes including online submissions, email communications, and invoicing accurately and on time
• Prepare monthly, quarterly, annual, and final grant reports and budgets
• Interpret and ensure compliance with federal, state, and foundation grant requirements
• Monitor grant balances and communicate with program managers regarding projected expenditures
• Record journal entries and ensure proper general ledger and program coding
• Track and follow up on grant receivables
• Review wage allocations and grant-related budgets for accuracy
• Prepare and amend grant budgets, including annual organizational grant budgets
• Lead bi-weekly staff allocation meetings
• Review expense reports and accounts payable coding

Payroll Administration

• Support staff with payroll system access and coding issues
• Prepare and manage staff allocations and schedules
• Review timecards, approvals, and total hours; send reminders as needed
• Maintain payroll schedules, including holidays and system setup
• Ensure accuracy of labor distribution codes
• Manage employee status updates in the payroll system (e.g., supervisors, leave status)
• Process timecard adjustments, including FMLA-related updates
• Prepare payroll adjustments each pay period

Audit & Compliance

• Assist with preparation for the annual Single Audit
• Reconcile grant activity and ensure compliance
• Complete CFDA reporting requirements
• Respond to auditor inquiries and documentation requests

Additional Responsibilities

• Foster positive working relationships with staff, volunteers, and stakeholders
• Contribute to team problem-solving and continuous improvement efforts
• Maintain professionalism, confidentiality, and integrity in all work
• Prioritize multiple projects and meet deadlines with accuracy and efficiency
• Support team members and promote best practices within the department

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience
• Minimum of 3 years of relevant accounting experience with demonstrated success in grant billing
• Strong proficiency in Microsoft Excel and working knowledge of MS Office and Outlook
• Experience with accounting systems and databases
• Excellent organizational, communication, and problem-solving skills
• Ability to work independently and collaboratively in a team environment

Working Conditions

• Hybrid work environment (primarily remote)
• Occasional attendance at off-site meetings required
• Standard 40-hour workweek, with occasional evenings or weekends as needed
• Light physical activity including sitting, standing, bending, and lifting lightweight materials

Compensation & Benefits

• Health, Dental, and Vision Insurance
• Accidental Death & Dismemberment (AD&D) Insurance
• Mileage Reimbursement
• 403(b) Retirement Plan with an employer-paid annual retirement contribution of 6% of the employee’s salary after 1 year of service

Location

• Primarily remote with occasional off-site meetings
• Standard U.S. workweek schedule